Childcare Services Specialist

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

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Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college, as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
 
As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Reflects the diversity of our community

• Values intellectual curiosity and innovative teaching

• Is attracted by the college's mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for under-represented populations

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.
ACC is proud to serve a diverse student body as an open-access and low-cost institution. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to our students' diverse cultures and socio-economic backgrounds. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC's faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission.

Job Posting Title:

Childcare Services Specialist

Job Description Summary:

To provide support for creating, processing and tracking student childcare scholarships and related student childcare services.

Job Description:

Description of Duties and Tasks

1) Creates, processes and tracks purchasing requisitions from childcare contracts.
2) Acts as point of contact for students, childcare vendors, Texas Workforce Commission Child Care Program, and ACC's Procure-to-Pay (P2P) department to facilitate establishment of childcare contracts, set up of purchase requisitions and monthly invoices.
3) Accepts, logs and tracks childcare scholarship applications.
4) Supports awarding process by preparing relevant data and information to determine childcare scholarship disbursements.
5) Contacts all childcare scholarship applicants following scholarship awards.  Documents acceptance and denials of childcare scholarships.
6) Supports childcare scholarship outreach and marketing efforts.
7) Problem solves issues regarding provision of services, including, but not limited to, contract set-up, invoicing and payments.
8) Establishes and maintains system to file and track childcare vendor applications, childcare purchase requisitions, invoices and payments.
9) Assists in expediting payments to childcare vendors in coordination with Accounts Payable (A/P).
10) Ensures compliance with procurement policies, procedures, and guidelines.
11) Compiles, reviews, and analyzes data and provides both written and oral reports to stakeholders.
12) Creates, updates, generates, and distributes routine correspondence, presentations, and documentation as requested.
13) Maintains childcare budget by logging and tracking expenditures.
14) Identifies process improvements, including recommending new procedures or best practices to improve efficiency, accuracy, and timeliness of deliverables, while maintaining or enhancing appropriate controls.
15) Seeks out childcare providers to participate in the childcare scholarship program.
16) Assists with other initiatives, projects, and special projects as assigned.

Knowledge

* Customer service techniques.
* Understanding of the community college philosophy and mission.
* Methods of documenting and tracking expenditures and reconciliations.

Skills

* Maintaining an established work schedule.
* Effectively using organizational and planning skills including attention to detail and follow-through.
* Developing and maintaining databases for tracking and required reporting.
* Maintaining confidentiality of work-related information and materials.
* Establishing and maintaining effective working relationships.
* Effectively using interpersonal and communications skills, including tact and diplomacy.
* Creating electronic presentations and information hand-out packages.
* Working collaboratively.

Technology Skills

* Use a variety of spreadsheet, word processing, database, and presentation software including web and publishing software.

Required Work Experience

* One year related work experience.

Required Educaton

* Associate degree.
Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.  Please note that the college reserves the right to amend these terms of substitution at any time.

Other Preferred Qualifications

* Knowledge of childcare rules and regulations.
* Knowledge of variety of childcare options, including, but not limited to, licensed centers and group homes, register family homes and specialty care.
* Knowledge of state procurement policies and procedures.

Physical Requirements

* Work is performed in a standard office or similar environment.
* Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
* Occasional lifting of objects up to 10 pounds.
 

Safety

* Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range

$45,760 - $52,576

Number of Openings:

1

Job Posting Close Date:

January 4, 2024
Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.