Chief of Staff

Updated: 3 months ago
Location: Chicago, ILLINOIS


Posted: 05-Mar-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open


Other Staff/Administrative

Internal Number: JR24933

Location: Chicago, IL

Job Description:

  • Builds and leads the daily operations of the office of the AVP.
  • Builds and runs cadence for Polsky leadership meetings, council and advisory meetings, and leadership offsites, including structuring and helping to deliver Polsky-wide communication.
  • Leads cross-functional strategic initiatives, facilitates special projects, and ensures action items are executed on behalf of the AVP.
  • Operates at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between units or leadership areas of responsibility.
  • Acts as an extension of the AVP and information funnel, filter, and facilitator with internal and external stakeholders.
  • Assesses all inquiries directed to the AVP, determining priority and the proper course of action.
  • Acts as the point of contact for the AVPâ™s direct reports. Triages all incoming requests for the AVPâ™s time and work collaboratively with the AVPâ™s Executive Assistant to ensure the calendar is aligned with the priorities of the organization.
  • Works with SING and Polsky leadership to define, deliver, monitor, and communicate progress on key organizational metrics aligned with long term plan.
  • Proactively follows up with the AVPâ™s team if and when goals are not being achieved to determine why objectives are not being met. Provides actionable recommendations for improvement.
  • Promotes team integration as well as cross-functional communication and collaboration.
  • Manages key relationships and builds a process to track and nurture key stakeholders, faculty members, donors, and program participants.
  • Tracks high priority initiatives for the AVP to identify any potential obstacles.
  • Serves as a thought partner and strategic advisor to AVP, standing in on meetings, challenging ideas and offering a different perspective, and following up on action items with the team accordingly.
  • Provides analysis, recommendations, and options to the AVP regarding high impact decisions.
  • Manages the AVPâ™s brand and reputation.
  • Develops and maintains an active database of peer and competitor profiles. Helps establish and maintain a database of faculty (international) research topics and international inter-institutional collaborations.
  • Identifies new external partners to advance strategic priorities. Communicates and collaborates with internal and external community members and leadership to achieve strategic priorities.
  • Performs other related work as needed.

Preferred Qualifications


  • Masterâ™s degree in business, management, or related field.


  • More than 10 years of experience with increasing responsibility strongly preferred.
  • Broad government, industry, and/or higher education experience driving execution and adoption of key strategic programs across large teams strongly preferred.
  • Development and implementation of a strategic plan strongly preferred.

Preferred Competencies

  • A dedicated professional who leads through ambiguity and independently runs projects with minimal direction.
  • Excellent interpersonal skills and executive presence.
  • Excellent analytical and problem-solving skills with a focus on structure and execution.
  • Force for change who is open to new insights, accepts challenges, and leads with positive energy.
  • Trusted professional with the ability to lead strong personalities and drive open items to effective resolution.
  • Think and act creatively, championing and promoting new ideas that contribute to the goals of the organization and the department.
  • Influential leader with robust critical thinking, strategic mindset, and transform abstract concepts into actionable solutions.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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