Chief of Staff

Position Details

Position Information

Recruitment/Posting Title	Chief of Staff
Job Category	Staff & Executive - Executive
Department	Chancellor - New Brunswick
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Chief of Staff for the Office of the Chancellor. The department is looking for a highly motivated and organized individual with proven communication and interpersonal skills to support the Chancellor. Reporting directly to the Chancellor and serving on her Executive Leadership Team, the Chief of Staff is the primary liaison between the Office of the Chancellor and the wider Rutgers–New Brunswick and Rutgers University communities on strategic and operational matters. The position provides an opportunity for a proven leader to work collaboratively with university leaders across Rutgers–New Brunswick and university wide on institutional initiatives and strategic goals. Among the key duties of the position are the following: Provides strategic, operational, and administrative leadership to advance Chancellor priorities and initiatives. Leads campus wide strategic planning efforts in close collaboration with the Senior Leadership Team and ensure timely communication on goals, progress, and key performance indicators to campus and university governing bodies and the campus community more broadly. Participates in key constituent and shared governance meetings to guide strategy and policy implementation and ensure responsive follow-up and accountability. Oversees the operation and meetings of the Chancellor’s Senior Leadership Team and Executive Leadership Team. Supervises the staff and administrative team working within the Office of the Chancellor; oversees all scheduling, planning, and communications for the Chancellor. Contributes actively to fostering an inclusive and welcoming community that will enable faculty, staff, and students to thrive.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	11
Position Salary
Annual Minimum Salary	154280.000
Annual Mid Range Salary	195277.500
Annual Maximum Salary	236275.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A Bachelor’s degree or an equivalent combination of related education and/or experience is required. Also requires seven years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	The successful candidate will be an experienced higher education leader, with the energy and interpersonal and leadership skills needed to support a visionary, action-focused Chancellor and Senior Leadership Team. A high degree of skill in relationship-building and partnering with individuals and departments across the university. The ability to initiate and lead cross-divisional programs and projects. A commitment to equity, diversity and inclusion demonstrated by leadership, active planning, and accountability. A passion for results and data-driven action. An appreciation of Rutgers University’s mission of excellence in education, research, and service, and an ability to communicate the distinguishing characteristics that set Rutgers–New Brunswick apart from its peers. Guiding department heads with expert advice to enhance overall team efficiency. Keeping meetings focused and planning and coordinating them effectively. Setting key performance indicators to measure and improve team performance. Providing hands-on support to transform ideas into reality and monitor their progress. Steering strategic business initiatives from genesis to fruition. Pinpointing and addressing core issues within business processes. Presenting the Chancellor and other senior leaders with detailed operations analysis. Evaluating risk factors when making critical decisions. Completing special projects and initiatives with skillful oversight and support. Leading large-scale meetings and workshops with meticulous planning and coordination. Identifying areas of improvement across the organization and making actionable recommendations. If this position requires advanced knowledge in a particular field or an advanced degree in a specific field of study in order to perform the functions, please describe in detail the requirements and why it is required.
Preferred Qualifications	A Master’s degree or advanced degree in a related area is preferred.
Equipment Utilized	Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Qualtrics.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST0736
Posting Open Date	03/28/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement