Chief Campus Planning & Facilities Officer

06-Feb-2024

Harvard T.H. Chan School of Public Health

63600BR

Job Summary

The Harvard T.H. Chan School of Public Health works to improve health and promote equity so that all people can thrive. With purpose and passion, the Chan School strives to illuminate drivers of disease and disparities and develop powerful solutions; train public health leaders who will drive positive change, around the corner and across the globe; and collaborate widely to implement the most promising ideas for a healthier world. 

The Department of Operations at the Harvard T.H. Chan School of Public Health is responsible for all facilities, operations management and planning of 800,000 square feet of campus space including office, classroom, research lab and common space. The Department coordinates all strategic space and capital project planning, real estate, design, engineering, construction, facilities maintenance, energy management, emergency planning and management and various campus services. School buildings are located in both Boston, MA and Cambridge, MA.

Position Description

Reporting to the Executive Dean for Administration, the Chief Campus Planning & Facilities Officer (CCP&FO) directs the following functions: institutional master planning, space planning, capital budget development, real estate, design, engineering, construction, energy management, facilities maintenance, emergency preparedness and response, and various campus services including security, food service, special event support, landscaping, custodial services, mail services, parking and environmental health and safety.

• Leads a staff of approximately 4 direct reports, 7 indirect reports and a large pool of outsourced or contracted employees and manages an annual operating budget of $30M and an annual capital budget of $8-20M.
• Serves as a member of the Executive Dean’s senior staff and participates as the representative on community-and university-wide planning groups, and neighborhood activities related to the planning, inter-institutional coordination, and improvement of the Longwood Medical Area (LMA).
• Works closely with other senior colleagues at the School and must build strong relationships with the University’s related offices. Will identify opportunities and challenges in shaping the Chan School real estate portfolio and facilities to meet the current and future needs of public health research and education. They will work closely with colleagues to ensure the integration of programmatic, facilities, risk management, and financial planning; develop and deliver physical planning presentations for leadership, administrative, and faculty audiences; and perform a consultative function for program planning and evaluation for academic and administrative departments including supporting faculty recruitment space planning needs
• Ensures that thoughtful, timely, and informed decisions are made in support of the School’s mission and strategic goals; works collaboratively with educational, research, and functional programs to generate shared institutional knowledge as the basis for effective stewardship and development of the School’s physical resources; and works closely with University Offices, stakeholders, and Chan School IT and Finance Offices on a regular basis.  
• Provides oversight of the real estate and leasing portfolio in close coordination with University related offices.  Includes acquisitions, sales, leasing decisions and public and University approvals related to real estate transactions. Determines property conditions and makes recommendations on property improvements. Supervises the planning, approval, and execution of new capital projects.
• Ensures compliance with physical space and operational regulatory requirements (e.g., OSHA, EPA, ADA) in conjunction with EH&S.
• Supervises the management of physical facilities and campus services (e.g., energy, maintenance, and security).
• Guides the long term sustainability vision, mission and operating principles to meet the University and City of Boston Sustainability goals for energy, design and health environment.
• Oversees emergency management and response for the School in close collaboration with LMA schools and Central Administration. Ensures emergency management protocols are maintained, team members are trained including regular desktop exercises and coordinates planning and response to emergency events. 
• Makes effective hiring decisions, sets expectations, and clarifies roles and responsibilities of direct and indirect reports. Provides regular and timely guidance and performance feedback to direct and indirect reports. Effectively communicates and shares relevant information to staff. Regularly aligns the evolving needs and goals of the organization with the evolving abilities and goals of staff. Plans and supports the development of individuals' skills and abilities. Effectively identifies and actively works to resolve conflicts between individuals and groups, engaging all resources available.

Basic Qualifications

• Bachelor’s Degree or equivalent experience is required.
• 15+ years of related, progressively responsible experience in facilities, real estate, and/or planning is required.
• Leadership and supervisory experience required.

Additional Qualifications and Skills

• An advanced degree in management, architecture, engineering or planning is strongly preferred.
• A talented leader, manager and strategic planner who is deeply experienced in university or related administration, thoroughly familiar with facilities planning, well grounded in implementing complex new initiatives, comfortable in a demanding university environment, and committed to the Chan School's teaching and research mission.
• The CCP&FO should demonstrate solid experience in financial analysis, an aptitude to communicate to a variety of audiences, effective business and organizational planning skills, strong negotiating and problem-solving skills, proficiency in effectively managing multiple projects, highly developed leadership and staff development skills, and solid client-service experience.

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
• Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Additional Information

PLEASE NOTE: This is a hybrid position and this position will be based in Boston, MA.  Additional detail pertaining to this position will be discussed during the interview process.  All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
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Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 180 day orientation and review period. 

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location

USA - MA - Boston

Job Code

329062 Facilities & Oper Manager

Work Format

Hybrid (partially on-site, partially remote)

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values  and our diversity, inclusion, and belonging  initiatives.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.