Chemistry Administrative Assistant

Oregon State University, United States

Updated: 4 months ago
Location: Corvallis, OREGON
Deadline: 31 Dec 2023

Position Details
Position Information


Job Title Chemistry Administrative Assistant
Appointment Type Student Employee
Job Location Corvallis
Position Appointment Percent 100
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)
Position Summary
This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Administrative Assistant position for the Department of Chemistry at Oregon State University (OSU).
 
Student employee will assist office Staff with a variety of duties in the department. Other duties
may be assigned as needed to efficiently operatethe requirements of the department office.
Position Duties
  • First contact for the department office; answer multi-line phone and directing calls as needed
  • Greet walk in visitors to the office and assist as needed
  • Reserve departmental rooms for faculty and graduate students
  • Process key requests
  • Process syllabus requests via email
  • Process campus mail and assist customers with mailing packages
  • Assist with miscellaneous projects that may be outside of the departmental office
  • Filing, Stocking office supplies, troubleshooting copier and printer issues
  • Internet research, digitizing documents,  making fliers using Adobe InDesign
  • Assist with setting up for departmental events (seminar speakers, parties, awards ceremonies, faculty meetings, etc) writing newsletter articles, other media and/or event duties as requested
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*


*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
  • Excellent computer and communication skills, especially with email and phone etiquette. (This position will work both PC and Apple computers)
Preferred (Special) Qualifications
  • Experience with word processing and spreadsheet applications as well as Adobe Creative Suite
Working Conditions / Work Schedule
  • Office Hours M-F 8am-5pm; occasional evening work outside these hours may be required

Posting Detail Information


Posting Number P10560SE
Number of Vacancies 1
Anticipated Appointment Begin Date 01/08/2024
Anticipated Appointment End Date
Posting Date 12/08/2023
Full Consideration Date 12/31/2023
Closing Date 12/31/2023
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
For additional information please contact: Paula Christie at [email protected].

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval.

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