Chair's Assistant

Details

Posted: 01-Mar-24

Location: Los Angeles, California

Type: Full-time

Salary: Open

Categories:

Academic/Faculty
Biological/Biomedical Sciences

Internal Number: 5065572

Chair's Assistant
University of California Los Angeles
Requisition Number: 41024
Salary: $29.94 - $47.76 Hourly
Position Description:
Under the direction of the Chair and CAO of the Physiology Group, the incumbent provides high-level analytical, administrative, and academic personnel support to the Physiology Group, including its three Chairs (Chair of Department of Integrative Biology and Physiology (IBP); Chair of Undergraduate Neuroscience IDP (uNSIDP); and Chair of Molecular, Cellular and Integrative Physiology (MCIP); two Vice Chairs (IBP's VC of Academic Personnel and VC of Postdoctoral Affairs); and the Chief Administrative Officer (CAO) of the Physiology Group. Primary responsibilities have many academic personnel components: managing and coordinating the faculty recruitment process for IBP and uNSIDP, including ladder and part-time faculty search, recruitment, and hiring processes within Recruit; assisting with renewal appointments, annual promotion and merit requests, search waivers, and policy interpretation; providing support to the faculty search committee; gathering and analyzing information to support academic policies and procedures; and assisting with budget and funding entries for approximately 100+ Academic Student Employees (TAs and Readers) hired by IBP and uNSIDP annually. Incumbent is to carefully track these academic personnel actions and ensure application, recruitment, appointment, waivers, promotions, merits, renewals, and other paperwork submission deadlines are met in a timely manner.
Other responsibilities include creating and managing the department's complex calendar of events and deadlines; coordinating meetings, scientific seminars, and other educational, research and general departmental activities; creating content and designs and posting to IBP's website and social media; and producing and analyzing a wide variety of administrative and academic documents. Furthermore, the incumbent is responsible for leading the coordination of various academic and research award nominations, such as the Academic Senate's Distinguished Teaching Award, TA Teaching Award, the Life Sciences Research Awards for Ladder Faculty, and Non-Senate Faculty and Lecturer Teaching Awards. The incumbent has oversight of purchasing, including purchase orders, travel, and reimbursements for the Chair's Office and is responsible for creating analytical reports, such as budget reports and reports detailing activities using data available; and coordinates and organizes the 8-Year Departmental Review processes.
Incumbent is to assist the CAO with various special projects in the development and implementation of the Physiology Group's various academic programs and activities such as developing innovative new outreach programs to promote external relations and development. Incumbent is to set and monitor Chairs' and CAO's calendars, and organize/maintain office system and files.
Incumbent serves as the administrative liaison between the Physiology Group's CAO; Chairs of IBP, uNSIDP, and MCIP; faculty; department administrators; and other University officials. Incumbent exercises a high degree of independence, initiative, and discretion in carrying out duties.
Special Instructions:
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=90103
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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About University of California Los Angeles
UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.
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