Certification Specialist

Duties are performed in accordance with U.S. Department of Veterans Affairs procedures contained in the U.S. Code and 38 Code of Federal Regulations. As a recognized School Certifying Official (SCO), this position serves as an institutional representative processing all of VA Educational Benefits programs. Assists students in resolving pay and educational benefits issues. Helps compile statistical data for monitoring and reporting purposes. Assists in office leading and training of part-time student workers. Assists to maintain OU compliance and Federal VA approval standards with the OK State Accrediting Agency. Performs other duties as assigned by the Director. We need someone who exhibits the values of integrity, care, intentionality, and innovation. 

We need someone who exhibits:

Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe
environment for students and families and team members, including having emotional intelligence and self-awareness.
Transparency and thoughtfulness in communication.

Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student
experience. Providing service to others by being friendly, approachable and inclusive. Commitment to collaboration and
to being a team player with a positive attitude. Inclusivity, which is the ability to work with a diverse group of people and
having the ability to relate and be relatable to all those we serve.

Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management and OU; self motivation. Consistency in meeting deadlines and responding in a timely manner.

Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the
field of college enrollment management. A focus on innovation, displaying an understanding of positive change and
possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority.

Responsibilities Include:

• Responsible for organizing and coordinating specialized clerical functions.
• Reviews and updates office procedures for a more efficient operation.
• Assists students and provides information.
• Handles complaints for internal and external customers.
• Reviews billing from contractors and vendors, making adjustments.
• Establishes and maintains filing systems including confidential documents.
• Performs various duties as needed to successfully fulfill the function of the position.  

***The position will be located in Norman with a flexible hybrid remote work option available for candidates after required training period.*** 

Required Education:  High School Diploma or GED and some College, AND: 

• 18 months experience in office supervision/management or student services. 

Skills:

• Ability to speak, read and write clear, concise English.
• Basic math skills.
• Proficient in Microsoft Office.
• Highly organized and able to handle multiple projects and deadlines.
• Able to communicate well and build rapport quickly with students, faculty, and staff.
• Ability to work independently with frequent exposure to stress deadlines and busy periods.
• Decision-making skills.
• Military oriented customer service skills.

Certifications:

• Must be School Certifying Official trained by Federal VA and State Accrediting Agency. Can be provided after hired.

Advertised Physical Requirements:

• Must be able to engage in repetitive motion and communicate effectively.

Departmental Preferences:

• Knowledge of OU enrollment processes and systems, military outreach, or personal use of VA education.
• 24 months military-oriented customer service.

Supervision: 

• 1-5 Student Staff.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.