Central Stores Manager I - Materials Management

Central Stores Manager I - Materials Management

Hiring Department: Materials Management

Location:  Chicago, IL USA

Requisition ID: 1024926

Posting Close Date: May 14, 2024

Position Number: CF1667

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

This is a full-time and benefits eligible position. UI Health offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits .

Description:

This position reports to the Central Stores Manager II of Materials Management Distribution Services. Responsibilities includes evening time accountability for operational functions of the Transport, Central Sterile, Supply Distribution, and Linen areas. This position requires daily flexibility to perform responsibilities, knowledge of routine policies and procedures and adherence of safety and infection control standards. Support the medical center by working under indirect supervision of the Central Stores Manager II or Assistant Director of Materials Management Logistics The Central Stores Manager will oversee and direct the daily activities, schedules, and assignments of employees in storage, inventory, and distribution of materials and tools. Employees in this job supervise and direct the activities of lower-level staff responsible for storeroom or warehouse activities. The work requires knowledge of methods and procedures related to the receipt, storage, and requisition

Duties & Responsibilities:

• Under the leadership of the Assistant Director of Materials Management, develops a business plan to implement the organizational goals, objectives and standards pertaining to the restocking of linen and medical equipment rounding, decontamination, storage, distribution, and patient transports.
• Routinely assigns staff to perform cycle counts and procures additional equipment as needed.
• Annually assists in the coordination of physical inventory.
• Utilizes statistical data, both standard and custom reports, to assess, implement, assign, and routinely evaluate staffing requirements to meet or exceed established customer satisfaction and departmental quality indicators.
• Responsible to develop a staffing plan that meets all fixed and variable requirements.
• Sets assignment priorities, deploying and reassigning staff, as needed.
• Provides a staffing plan that complies with budgetary guidelines.
• Works directly with individual Central Stores Managers and Supervisors of all areas to ensure adequate staffing and training needs are being met for all 2nd shifts staff.
• Schedule needs to be flexible to attend departmental meetings during normal business hours & attend meetings with the Assistant Director of Materials Management as needed.
• Participates in the selection of new employees under the direction and recommendation of the Assistant Director of Materials Management and provides orientation, training, ongoing communication and periodic assessment of skills and performance for all staff consistent with departmental, hospital and university procedures and standards as well as any contractual and/or regulatory obligations.
• Monitors staff performance on a continuing basis and submits status reports.
• Promotes and provides positive employee recognition.
• Coordinates or assists in the activities of the operation with the purchasing function; recommends material or equipment purchases to Assistant Director, Materials Management Logistics.
• Recommends new or replacement equipment during budget preparation or as circumstances require (new or expanded services).
• Assist in orientation of new employees to each work assignment area and total department operations.
• Recommends or establishes policies, procedures, and methods to maintain or improve standards of operations in the receipt, storage, processing, issuance, delivery, and material-acquisition of supplies.
• Ensures staff adheres to Materials Management Department policies and procedures, guidelines, and non-academic policies & procedures.
• Maintain complete understanding of the department’s software applications including running reports.
• Utilizes system to achieve organizational and operational objectives.
• Cross-trains appropriate staff on various systems to ensure optimum use and to formulate programs to improve unit operations.
• Prepares operational reports related to service efficiency, inventory, budgets, and/or quality.
• Responds to requests, both routine and as required, utilizes reports to monitor staff productivity, customer satisfaction and quality data.
• Performs other related duties as assigned.
• Following organizational guidelines, develops an internal and external disaster response plan and provides ongoing staff training.
• Ensures compliance by staff with Environment of Care procedures.
• Evaluates and verifies employee performance through the review of completed work assignments and work techniques
• Provides general and direct supervision to storeroom employees, clerical classes, and other relevant employees approves time off and creates work schedules.
• Participate in project meetings and report on progress therein.
• Troubleshoots Par excellence system.
• Selects, administers, and documents progressive and corrective disciplinary measures.

Minimum Qualifications Required:

1. Any one or combination totaling four (4) years (48 months) from the categories below:

A. College coursework in business administration, accounting, finance, operations management, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible work experience in business or materials management functions (such as accounting, sales management, purchasing, stores/warehousing, and/or materials distribution).

2. One (1) year (12 months) of responsible work experience in business or materials management functions (such as accounting, sales management, purchasing, stores/warehousing, and/or materials distribution).

Preferred Qualifications:

• Previous supervisory-level experience.  
• Previous experience with Supply Chain Distribution.  
• Experience with Banner and/or ASCS, McKesson, strongly desired. 

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation