Center Manager

Details

Posted: 09-May-24

Location: New Haven, Connecticut

Type: Full-time

Salary: Open

Internal Number: 88186BR

1. Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned.
Required Skill/ability 1:  Excellent organizational and communication skills including drafting communications on behalf of Center leadership.  This will require a keen eye for accuracy, attention to detail, and exceptional proofreading skills as well as diligence about executing tasks within reasonable time frames and keeping track of multiple priorities.
Required Skill/ability 2:  The ideal candidate will have proven skills with effective multitasking and time management, including planning, organizing, and managing a large volume of work and diverse administrative tasks in a complex, fast-paced environment.  A strong service orientation will be key to the success of the manager and their delegates.
Required Skill/ability 3:  The ability to work independently and under pressure with mature judgment when handling sensitive issues. This includes prioritizing tasks, anticipating problems, and proactively solve challenges. This position requires sensitivity to the need to effectively maintain confidentiality of information and materials.
Required Skill/ability 4:  Strong appetite for and demonstrated experience with event planning at various scales are key to this role.
Required Skill/ability 5:  Demonstrated positive attitude and commitment to working as a member of a center-wide team.  The ideal candidate should have the ability to understand, communicate, and effectively interact with people across cultures. Being open to learning about different dimensions of diversity and exhibiting positive attitudes towards cultural differences.
Preferred Education:  Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience. Demonstrated interest in international relations preferred.
Work Week:  Standard (M-F equal number of hours per day)
Posting Position Title:  Supervisor, Administrative Services
University Job Title:  Center Manager
Preferred Education, Experience and Skills:  Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience. Demonstrated interest in international relations preferred.

Bachelor's Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience.

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About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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