CCE of Columbia & Greene Counties Administrative Coordinator – Acra, NY

Since 1917, Cornell Cooperative Extension of Columbia and Greene Counties has responded to the needs of local residents with unbiased, research-based information, tools and education that people have come to depend on and trust.
The part-time Administrative Coordinator works as part of a team working on special projects including but not limited to managing federal, state, and local contracts, obtaining permits, and coordinating multiple funding streams and vendors for a new-build outdoor classroom. This position also assists with various human resources and Cornell compliance processes.

    

Application Instructions

In the My Information section be sure to enter your full name, address, email, and phone number(s).  

Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher).  To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments.  If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail [email protected] .

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.  

All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/

Apply By

All applications must be received on-line by 11:59 pm on April 4, 2024. Position closing dates may change based on Association needs.

Required Qualifications

• Associate degree or GED/High School Diploma plus 1 year of related experience. 

• Experience relevant to the role of the position.

• Ability to help maintain a diverse, equitable, and inclusive environment.

• Ability to effectively prioritize tasks and meet deadlines. 

• Ability to work flexible hours, which may include early mornings, evenings, and weekends.

• Ability to meet the occasional travel requirements associated with this position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.

• Ability to communicate effectively and tactfully with others.

• Ability to use Microsoft Office Suite, HR, finance, and other software.

• Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities.

• Ability to write various business documents (letters, procedures, etc.).

• Work Environment: In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works primarily in an office setting and occasionally works in outdoor settings with exposure to heat, extreme cold and precipitation.  

Preferred Qualifications

• Experience working in management and non-profit environments.

• HR and compliance experience.

• Experience with contracts creation, management, and compliance.

• Experience working with boards of directors.

• Year-end document processing.

Position Responsibilities & Essential Functions

Administrative Responsibilities:

Direction – 10%

• Assist with planning special projects and other assigned tasks.

Management – 35%

• Manage special projects as assigned.

• Assist in managing county, state, and federal contracts.

• Assist in managing the Rasmussen Outdoor Classroom build project.

Coordination/Operation – 50%

• Coordinate special projects as assigned.

• Work with local government officials to obtain files and permits.

• Coordinate multiple streams of funding and vendors.

• Assist with various human resources and compliance requirements (staffing needs, Workday transactions, Cornell requirements, year-end documentation, planning calendars, etc.)

• Complete and submit all required reports, records (e.g., incident reports, expense reports, etc.) in a timely manner.

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.

• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Aware of, and adheres to, established Cornell Cooperative Extension Association of Columbia and Greene Counties policies, procedures and Cornell Cooperative Extension Skills for Success.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Position Details

This is a part-time (18 hours/week), nonexempt position.  Compensation paid in the range of $25 - 28 per hour. Excellent benefits, based on eligibility, including:

• Paid Vacation, Sick, and Personal leave

• Paid Holidays

• NYS Health Insurance Program (including free Dental Insurance)

• NYS Retirement (NYSERS)

• Long-Term Disability Insurance

• Total Care Employee Assistance Program (EAP)

• Tax Deferred Annuity Plan

• Flexible Spending Accounts

• Group Universal Life Insurance

• Personal Accidental Insurance

• Legal Plan Insurance

• Long Term Care Insurance

• Auto and Homeowner’s Insurance

• Pet Insurance

• New York’s College Savings Program

• ClearPoint Credit Counseling Solutions

No relocation or VISA Sponsorship available.

For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail [email protected] or phone (518) 765-3503.

http://ccecolumbiagreene.org/

  

Job Title:

Association Operations Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jim McNaughton

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.