CCE of Albany County Receptionist Green Street Office – Albany, NY

This position performs general administrative duties including serving as a receptionist, opening and closing the office on time each day, answering incoming calls, retrieving and returning messages, answering basic program related questions, assisting with program paperwork, making copies, faxes, and other tasks as needed or assigned.
This position also serves as a liaison for maintenance staff and cleaners; quickly identifying and alerting the supervisor of facility needs; and also performing basic cleaning tasks as needed.
We firmly believe in work-life balance and provide generous paid time off. This position is full-time, 37.5 hours/week. Compensation is paid at the rate of $19 per hour and includes 21 Vacation days, 14 Holidays, 3 Personal days and 12 Sick days annually. Excellent benefits package includes health insurance, free dental insurance, NYS Retirement (NYSLRS), and much more.
We strongly believe in diverse, equitable, and inclusive programs, job candidates must be committed to the same.

    

Application Instructions

In the My Information section be sure to enter your full name, address, email, and phone number(s).  

Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher).  To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments.  If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail [email protected] .

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.  

All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/

Apply By

All applications must be received on-line by 11:59 pm on March 15, 2024. Position closing dates may change based on Association needs.

Required Qualifications

• High School diploma or equivalent.

• Experience relevant to the responsibilities of the position.

• Ability to help support diverse, equitable, and inclusive environments.

• Ability to meet the travel demands of the position.

• Computer Skills - Experience with or ability to use Microsoft Office Suite (Word, Outlook, Excel), Adobe, as well as other basic programs as needed. Ability to maintain online calendars and electronic room schedules.

• Ability to work in a busy office and prioritize work.

• Ability to demonstrate positive, welcoming communication skills.

• Ability to read, write, and interpret routine correspondence.

• Able to use good judgment in making decisions.

• Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. This position regularly lifts, moves, or transports supplies, materials, and equipment. This position performs cleaning and disinfecting tasks as needed.

Position Responsibilities & Essential Functions

Program Responsibilities

Coordination/Operation – 95%

• Open and close the office on time each day.

• Serve as a receptionist; welcome on-site visitors, determine nature of visit and announce visitors to appropriate staff.

• Interact with program participants; answer basic questions about CCE Albany and its programs.

• Answer incoming calls. Forward calls and messages to appropriate staff.

• Assist with all programs, program staff, program paperwork, data entry, filing, etc.

• Help ensure confidentiality of all participant information.

• Quickly report to the supervisor any issues or problems that arise.

• Maintain the reception area in a clean, organized manner.

• Make copies, assemble program materials and packets.

• Receive, sort, and route mail.

• Assist with tracking program supplies and inventory.

• Maintain office equipment (copier, etc.) as needed.

• Order, receive, and maintain office supplies.

• Serve as a liaison for maintenance staff and cleaners; quickly identify and alert the supervisor of facility needs.

• Clean up spills, restrooms, etc. as needed.

• Assist with room set-ups and breakdowns as needed.

• Perform other administrative duties as assigned.

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.

• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Position Details

This is a full-time, nonexempt position, 37.5 hours/week. Compensation paid at the rate of $19.00 per hour. Excellent benefits, based on eligibility, including:

• Generous paid time off (vacation, personal, sick, and holiday pay)

• NYS Health Insurance Program (including free Dental Insurance)

• NYS Retirement (NYSERS)

• Long-Term Disability Insurance

• Total Care Employee Assistance Program (EAP)

• Voluntary Tax Deferred Annuity Plan

• Voluntary Flexible Spending Accounts

• Voluntary Group Universal Life Insurance

• Voluntary Personal Accidental Insurance

• Voluntary Legal Plan Insurance

• Voluntary Long Term Care Insurance

• Voluntary Auto and Homeowner’s Insurance

• Voluntary Pet Insurance

• Voluntary New York’s College Savings Program

• ClearPoint Credit Counseling Solutions

No relocation or VISA Sponsorship available.

For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail [email protected] or phone (518) 765-3503.

http://albany.cce.cornell.edu/

  

Job Title:

Association Admin Asst II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jim McNaughton

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.