Casual Staff - Office Manager

Position Summary:      

The Yeshiva University High School for Boys (MTA) is seeking an Office Manager who will have responsibility for a wide range of administrative and executive support and management related tasks. The Office Manager independently manages and oversees the activities of the office for the Head of School and Executive Director.

Position Responsibilities:

The Office Manager provides administrative support by coordinating staff and general administrative functions to include:

• Review and edit language of emails/communications to ensure they are aligned with school messaging and philosophy.
• Assist with communications to parent and student body, including shiva notices.
• Create and execute events from planning to execution; assist with all school-wide events including open house, back to school nights, parent son breakfast, scholarship campaign and Day of Giving, year end siyum, graduation.
• Establish and maintain relationships with vendors.
  Understand and maintain event budget alongside the Executive Director.
  Responsible for Final Forms: Making sure parents and students submit forms accurately and on time.
• Assist with daily and late night school transportation; includes coordinating routes and communication with bus companies. Responsible for emailing students and parents when there are bus delays. Register students for metrocards and followup with metrocard distribution.
• Building and Facilities Maintenance: Coordinate with Housekeeping and facilities staff to ensure that classroom and event setups are properly managed. Create work orders for building maintenance. Enter events into event system.
• Liaison with housekeeping staff throughout the school day as necessary.
• Responsible for overseeing purchasing of office and school supplies; catering orders; educational licenses etc. Follow up with Legal and Purchasing departments as needed. Establish and obtain specific supplies for programming e.g. books, paraphernalia, themed items.
• Oversee mailings and mail merges for incoming freshman, open house, admissions events, graduation and other school events as needed.
• Prepare expense reports for students, parents, faculty and administration as needed. Follow up with Accounts Payable as needed.
• Maintain school and student records, including:
  Academic files and schedules
  Health Records
  Parental releases
  Admissions files
  Course schedule, student registration and class lists
  Transcripts, diplomas
• Assist with planning an coordinating Student Life, Admissions and shiur events and programs.
• Execute various responsibilities with the YUHS dinner and scholarship campaign.
• Proactively forward plan upcoming events, Jewish holidays and Community events
• Maintain the schools calendars.
• Keep track of office and event inventory and replenish as needed.
• Monitor budgets and business affairs, personnel matters and interpreting policies and procedures.
  Supervise, monitor or coordinate the activity of office staff.
• Present to faculty, students, current and prospective parents, and guests, a warm, helpful and proactive presence as a first point of entry and interface to school leadership, culture and community.
• Advise and/or determine which expenditures are within budget guidelines.
• Work with office staff on database entry, preparation of reports, mailings and other activities relevant to office; assists in answering phones.
• Initiate or coordinates the preparation of reports and maintenance of records pertaining to the operation of the school.
• Ensure reliability and accuracy of departmental databases and/or paper files.

Experience & Educational Background:

• Bachelor’s Degree and 3-5 years of office/clerical experience which includes two years in a supervisory capacity. Equivalent combination of experience, training and/or education will be considered.

Skills & Competencies:

• Speaks clearly and expresses self well in one-on-one conversations and groups.
• Develops effective written communications and uses them appropriately.
• Reading and writing working knowledge of Hebrew.
• Proactively shares information with internal and external contacts where appropriate.
• Interacts with students, colleagues and guests in warm and professional manner.
• Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion.
• Seeks to apply technology and innovation to improve efficiency and solve problems.
• Prepares, justifies, and/or administers the budget
• Uses cost-benefit thinking to set priorities monitors expenditures in support of programs and policies.

Salary Range:

$38-$38/hr

About Us:        

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more. 

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve.  We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity:           

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.