Available Title(s):1157-NN_ADMINPRO - Assistant Director
Business Title:Campus Registrar
Employee Type:Admin. Professional
Time Type:Full time
Position Term:12 Month
Summary of Duties:
The Division of Student Affairs is committed to student success and ensuring equitable opportunities and outcomes for all students by closing racial and gender gaps where they exist. The Campus Registrar supports this commitment by providing strategic leadership and overall management of Registrar and related functions. This includes the supervision of departmental staff, development and implementation of policy/procedures, conducting department assessment and evaluation, and participation in strategic planning. This position is also responsible for scheduling oversight for the WSU Spokane campus which includes supervision of the scheduling team, use of the 25Live room scheduling system and campus space management and utilization. Additionally, this position has responsibilities related to FERPA compliance, and maintaining partnerships with WSU – system colleagues.
This position is responsible for the implementation and management of registration functions at WSU Spokane, with respect to student information systems and includes collaboration with Institutional Research to develop and validate official University reports including census, enrollment and advising reports.
The Campus Registrar directs the publication and maintenance of the online WSU Spokane academic catalog and the production of each term’s schedule and classroom assignments in conjunction with Pullman Registrar’s Office, the Graduate School, Faculty Senate, and Colleges of Nursing, Medicine, and Pharmacy and Pharmaceutical Sciences. In addition, this position directs the use of all classroom spaces, common areas, and auditoria.
In collaboration with campus event management staff, the Campus Registrar is responsible for planning, implementing, and evaluating the annual commencement ceremony.
Duties and Responsibilities Include:
- Registrar Services: 55%
- Scheduling Oversight: 15%
- Administration & Leadership: 15%
- Fiscal Management: 10%
- Other: 5%
Required Qualifications: Positions require a Bachelor’s degree in a relevant field and four (4) years of progressively responsible relevant experience, which has included at least one (1) year of managerial experience. A Master’s degree in a related field may be substituted for up to one (1) year of the required experience. Education and experience can be tailored to fit the specific organizational entity/directorial assignment. Positions may require applicable licensure and/or certification.
- Four years of experience providing and/or overseeing activities related to student services in higher education such as student registration, enrollment management, admissions, financial aid, outreach, recruitment, and/or retention.
- Demonstrated knowledge of FERPA regulations and ability to interpret and apply other federal, state, local, and institutional rules and regulations.
- Demonstrated leadership skills and abilities with a record of collaborative involvement with administration, faculty, staff, and students.
- Demonstrated experience in employee supervision and development.
- Experience scheduling and prioritizing workload, including the workload of others.
- Advanced proficiency in computer software skills, including the ability to use office and online software such as databases, spreadsheets, and word processing, including MS Office Suite.
- Occasional travel is required.
- Master’s degree in a related field.
- Advanced proficiency in query design and analysis and reporting tools.
- Experience working in a multi-campus environment.
Area/College: WSU Spokane
Department Name: Division of Student Affairs
City, State, Zip: Spokane, WA, 99202
Department Link: https://spokane.wsu.edu/studentaffairs/
Monthly Salary: $4,942.10 - $6,912.69; commensurate with qualifications
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/ .
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Faculty-and-AP.pdf . Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .
Overtime Eligibility: Overtime Ineligible
This is a permanent position.
Posting Screening and Close Dates: The screening of applications will begin September 29, 2023. Applicants must submit their completed application by October 8, 2023 at 11:59 p.m. (close date).
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Applicants must upload the following documents to their online application.
- Resume (required)
- Cover Letter (required)
External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com .
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