Campus Recreation - Accounting Technician II

Colorado State University, United States

Updated: over 2 years ago

Location: Fort Collins, COLORADO

Deadline: 11 Oct 2021

Posting Details

Working Title	Campus Recreation - Accounting Technician II
Position Location	Fort Collins, CO 80523
Classification Title	Accounting Technician II
Posting Number	202100307P
Position Type	State Classified
Open Date	09/27/2021
Close Date	10/11/2021
Salary	$2,850 - $3,436 monthly + FULL BENEFIT OFFERINGS
Employee Benefits	Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time	Full-time
State Classified Hourly	No
Overtime Eligible
Description of Work Unit	Campus Recreation is an auxiliary operation within the Division of Student Affairs at Colorado State University that provides wellness and healthy lifestyle-oriented programs, events, and services to Colorado State University students, employees, and affiliates in the Student Recreation Center facility, on 30-plus acres of adjacent field space and in multiple on-campus auxiliary facilities via six program areas: Student Recreation Center, Aquatics, Fitness, Intramural Sports, Sport Clubs, and the Outdoor Program. Six support areas, Service Center, Business Office, Communications/Marketing, Custodial Services, Maintenance, and Equipment Support supplement the program area functions and provide seamless customer service to CSU students, employees, affiliates, and their families. The Business Office Fiscal Team supports the departments budget and financial activity, record keeping, document processing and storage, and serves as Human Resources liaison.
Position Summary	The three Accounting Technician II positions make up the Fiscal Team. The Fiscal Team cross-trains to provide technical accounting support to the Campus Recreation Department by recording, classifying, verifying, and reporting transactions for over 30 Department accounts and over 30 Sport Club accounts. These transactions include collection and deposit of funds, payment of invoices, compiling and submission of forms, monitoring of accounts, maintenance of records and files, gathering budget information, creating travel documents and submitting expense reports, reconciling accounts to university records, investigating and correcting errors, interpreting and complying with rules and regulations from university manuals, and attending to the security of deposits. Maintain hourly and salaried payroll information for 34 Full-time Employees and 300 Student and Hourly Employees using Oracle, expense reports, personnel files, and hourly timesheets.
Minimum Qualifications	Two years of general clerical, technical accounting, or bookkeeping experience of which must have included cash handling and interpretation of budget, accounting, and purchasing regulations.
Substitutions	At the agency’s discretion, college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.
Preferred Qualifications	The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: Advanced computer skills including MS Excel, financial database systems (Banner, Twarbus, Kuali). Ability to communicate and explain data and technical accounting information/processes to department managers and staff. Demonstrated payroll experience. Experience processing PCard transactions. Ability to follow through and meet deadlines consistently and for a variety of tasks. Attention to detail with work product and data entry responsibilities. Demonstrated collaboration skills and the ability to work as a critical member of a team. Desire and willingness to cross-train with internal staff. Customer services and interpersonal skills. Time management and prioritization skills. Organizational skills. Ability to learn, follow, and explain university guidelines and policies related to fiscal transactions. Cash handling skills. A proactive approach to work tasks and team objectives.

Essential Job Duties

Job Duty Category	Primary Accounting
Duty/Responsibility	All tasks listed rotate in groups between the three Accounting Technician II positions, on average, every 4 months. Order, store, record, compile, reproduce, sign, post and submit disbursement vouchers, internal orders, purchase requisitions, PCARD transactions, distributions of income and expense, general error corrections, and bid sheets using proper documents, account numbers and object codes. Enter deposits for Sport Club accounts, including credit card transactions in database management software. Work leader for 0.36 FTE student hourly employee to include hiring, training, scheduling and evaluating performance. In a timely manner, gather, sort and verify for accuracy of individual balance sheets against database management sales reports. Complete, document and communicate corrections as needed. Compile department daily sales by account code types and verify against department database management software summary reports. Reconcile daily credit card sales using report from credit card terminal, database management software summary report, and online bank reports. Enter cash, check and credit card sales on Kuali Cash Receipts document. Prepare daily bank deposit forms promptly to insure timely deposit of funds to bank via courier pickup or delivery to Cashier’s Office. Count and verify change fund amounts for Service Center Staff consistently and a timely manner. Ensure proper cash handling procedures and controls are maintained. Review PCARD transactions for accuracy, proper documentation, account numbers, sub-accounts, object codes, and sub-object codes. Scan and reallocate transactions in a timely manner to meet University deadlines. Communicate with cardholder regarding discrepancies in information and missing PCARD forms. Record PCARD monthly statements on spreadsheet, print statements, and reconcile to transactions. Distribute statements to cardholder for signatures to be completed and returned within University deadlines.
Percentage Of Time	40

Job Duty Category	Department Service
Duty/Responsibility	All tasks listed rotate in groups between the three Accounting Technician II positions, on average, every 4 months. Maintain and verify FTE and Hourly payroll records, submit contracts for graduate students, arrange for graduate students payroll and payment of tuition and fees, and submit supplemental payroll forms as needed. Resolve problems and answer questions for staff. Verify employee membership and payroll deduction eligibility. Record payroll deduction requests for monthly upload to Payroll Oﬃce. Record employee membership subsidy requests for monthly upload to Payroll Oﬃce. Maintain spreadsheets to record and reconcile monthly payroll deduction. Processed documents and uploaded ﬁles must meet the University monthly deadlines. Process refunds on Banner Twarbus, Kuali Financial System and database management software. Process Facility Reservation ﬁscal transactions in database management software and Kuali Financial System. Create and distribute department invoices to patrons for miscellaneous expenses and revenue. Maintain retention and ﬁling of department documents.
Percentage Of Time	30

Job Duty Category	Verification of Accuracy
Duty/Responsibility	All tasks listed rotate in groups between the three Accounting Technician II positions, on average, every 4 months. Maintain spreadsheets with up to date daily activity for over 30 Sport Club accounts used by Sport Clubs Program for approving club expenditures. Process travel documents for Sport Clubs and donations to CSU Foundations. Prepare, verify and enter student organization account budgets. Reconcile Kuali Financial System, Vista, and Customized reports to department ledgers. Create and explain internal reports to Accounting Tech IV, Executive Director, Campus Recreation Professional Staff and Sport Club members. Investigate and solve errors with invoices. Post entries to Kuali Financial System to adjust, transfer and correct errors. Monthly reconciliation of Credit Card transactions, Campus Recreation accounts, and RamCash to Kuali Financial System. Invoice RamCard office monthly for RamCash revenue. Review activity, process necessary documents and reconcile all clearing accounts, including University Scheduling Office Account. Maintain, verify, and reconcile hourly payroll records. Print and distribute hourly payroll reports. Maintain various spreadsheets to record and reconcile department receipts and expenses. Record department monthly Telecommunication reports.
Percentage Of Time	20

Job Duty Category	Other Duties as Assigned
Duty/Responsibility	Backup for Accounting Tech II positions and Accounting Tech IV. Enter deposits for department accounts, including credit card transactions and submit AIRES transaction Upload sheets. Collect, compile and refund various department fees. Process travel documents for FTE staff. Verify and enter department account budgets. Research and interpret university rules and regulations to resolve fiscal issues using Financial Policy and Procedure, Kuali Financial System, Purchasing, Staffing and Accounts Receivable manuals. Formulate or revise procedures to improve efficiency of record keeping within the department of Campus Recreation. Perform other duties as assigned by Executive Director and/or Accounting Tech IV.
Percentage Of Time	10

Special Instructions to Applicants	APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the *Work Experience* section on the application. Human Resources must be able to evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. The *Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.* INCOMPLETE APPLICATIONS If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. An Application is incomplete if no current/ previous employment is included in the *Work Experience* section of the Application. An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the *Work Experience* section of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. Please see the *Required Documents* section of the posting. NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Occasional evening and weekend availability for department meetings or trainings.
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights	If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

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