Caldwell Fellows Operations Coordinator

North Carolina State University, United States

Updated: about 1 month ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193862SP
Internal Recruitment No
Working Title Caldwell Fellows Operations Coordinator
Anticipated Hiring Range $55,000 - $58,000
Work Schedule Monday - Friday; 8a - 5p and other hours as needed to fulfill the duties of this position; flexible work arrangement available
Job Location Raleigh, NC
Department Caldwell Fellows
About the Department
North Carolina State University (NC State) was founded in 1887 with the purpose of creating economic, societal, and intellectual prosperity for the people of North Carolina. Today it is the largest university in North Carolina with more than 37,000 high-performing students, 8,000 pre-eminent faculty and staff and 290,000 alumni. NC State is known for its leadership in research, education, and service and as a research extensive university, is recognized for its strengths in science, engineering, and technology. The University consistently ranks among the top public national universities and one of the best values in higher education.
We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development with an eye to personalized career growth.
The NC State Alumni Association manages the Caldwell Fellows program at NC State University. This program was created in 1977 to honor the legacy of John T. Caldwell, former Chancellor of NCSU for sixteen years. New Fellows are selected each spring from the class of first-year students at NCSU, based upon academic excellence, critical thinking and creativity, extraordinary promise for leadership, exceptional character, and the desire and commitment to engage in the Fellows rigorous program of leadership development. Fellows are awarded funding for experiential learning and a tuition stipend, which are annually renewable for three years based on a student’s maintenance of the entrance criteria and demonstration of engagement in the program ideals.
Essential Job Duties
The Caldwell Fellow Program Assistant is responsible for business operations, including financial management and daily operational support, as well as the overall donor stewardship and records for the Caldwell Fellows program.
Duties include but are not limited to:
  • Manages and maintains detailed records of financial disbursements and program stewardship of endower and donor gifts.
  • Leads Caldwell Program interactions with NCSU’s Office of Scholarships and Financial Aid, University Advancement’s Business Office, Office of Donor Services, and Gifts & Records Management.
  • Manages event reservations and logistics for the multiple student and alumni programs offered by the Caldwell Fellows and serves as manager of the program office space.
  • Directly interacts with students, alumni, donors and various university support entities. It is expected that in all interactions this individual represents the program’s values and servant-leadership philosophy.
Other Responsibilities
  • Perform other duties as required or assigned.
  • Attend a variety of events throughout the year.
  • Occasional travel and occasional night and weekend work is required.

Qualifications


Minimum Experience/Education
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
 
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Goal-oriented, self-starter with high attention to detail
  • Ability to work independently in a multi-task environment
  • Proficiency in office management software
  • High competency in budget management
  • Ability to handle multiple priorities with strong interpersonal and organizational skills
  • A service attitude, passion, and understanding for the work of student development
  • Superior written and oral communication skills
Preferred Qualifications
  • Familiarity with NC State: its culture, atmosphere, policies, rules and regulations
  • Experience working with endowment funding and student scholarship and financial aid, preferably as a program assistant
  • Higher education experience working with students
Required License or Certification
A valid North Carolina Driver’s License is required within 60 days of start date. Must be maintained as a condition of employment.
Valid NC Driver's License required Yes
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 02/27/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/05/2024
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
In addition to your application please submit a cover letter, resume, and the contact information for at least three professional references.

Position Details


Position Number 00102498
Position Type SHRA
Position Classification Band Title University Program Specialist
Position Classification Band Level Journey
Position Classification Salary Range $31,888 - $80,223
Salary Grade Equivalency GN11
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 083001 - Alumni Engagement
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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