Buyer III - Mount Wachusett Community College

Details

Posted: 15-Mar-24

Location: Gardner, Massachusetts

Salary: Open

Categories:

Staff/Administrative

Internal Number: 173612

Location: Gardner, MA Category: Clerical/Office Support Posted On: Fri Mar 15 2024 Job Description:

General Statement of Duties:

Performs all functions related to the selection and purchase of materials, supplies, equipment and services for the College. Serves as primary contact for procurement activities, procedures and policies, in support of the college community. Maintain relationships with the vendor community. Works with administration to review and support process improvements for purchase orders, vendor selection, and systems to create a modern and efficient procurement process.

Responsibilities:

 

• Collaborates with college personnel for the purchase of supplies and equipment in order to determine compliance with established procedures and in order to take appropriate action.          
• Obtains information concerning materials, supplies and equipment by interviewing vendors, visiting vendor facilities, attending product demonstrations, reviewing technical literature and inspecting product samples in order to determine availability, appropriateness and suitability of products, to select items to be purchased and to recommend appropriate action.           
• Provides technical assistance and advice to college personnel, vendors, etc. in order to insure compliance with established procedures.
• Prepares written documents outlining description of goods and services to be provided including product performance, costs, delivery date and related information in order to meet college requests.
• Maintains records of MWCC for the purchase of supplies, materials and equipment in order to facilitate procurement of required products. Including but not limited to purchase orders, internal purchase requisitions, contracts, lease schedules, bid, etc.
• Review purchase requisitions for appropriateness and required approvals. Enters data and generates purchase orders in the Procurement system and communicate orders with vendors and college personnel as needed.
• Coordinate assigned purchasing functions, including but not limited to IPR's, purchase orders, contracts, bids, vendor and college community correspondence, etc. in order to ensure efficient operations and compliance with established standards
• Provide on-the-job training and orientation for employees.
• Maintains working knowledge of procurement best practices, and fiscal systems such as Banner, Operational Services Division, Division of Capital Asset Management, Massachusetts Higher Education Consortium, and COMMBUYS.
• Confer with vendors and agency staff in order to exchange information and resolve problems
• Monitor assigned college purchasing activities in order to coordinate efforts of staff and to ensure compliance with established standards and college objectives.
• Position is in person on Gardner Campus with the potential of some remote work available via the telework policy.
• Other special projects and job-related duties as assigned.

For Complete union specifications please click HERE

Job Requirements:

Minimum Qualifications:

• Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, and (B) of which at least two years must have been in a professional capacity, or (C) any equivalent combination of the required experience and the substitutions below.

  Substitutions:

I.     An Associate's degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience. *

II.     A Bachelor's or higher degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience and one year of the required (B) experience. *

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:      Educational substitutions will only be permitted for a maximum of two years of the required experience.  Substitutions will be permitted for a maximum of one year of the required (B) experience.

 

Required Knowledge, Skills, and Abilities:

 

• Knowledge of the principles and practices of purchasing.
• Ability to understand, explain and apply the laws, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Ability to understand and apply college procedures and guidelines governing the purchase of supplies, materials and equipment.
• Ability to gather information through questioning individuals and examining records and documents.
• Ability to read and interpret documents such as contracts, bids, specifications, etc.
• Ability to prepare general reports.
• Ability to work accurately with names, numbers, codes and/or symbols.
• Ability to use charts, graphs and tables.
• Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to communicate effectively in oral and written expression.
• Ability to maintain accurate records.
• Ability to follow oral and written instructions.
• Ability to give oral and written instructions in a precise, understandable manner.
• Ability to establish and maintain, harmonious working relationship with others.
• Ability to deal tactfully with others.
• Ability to adjust to changing situations to meet changing program or production requirements.
• Ability to work independently.
• Ability to exercise sound judgment.
• Knowledge of the methods of general report writing.

Desired Qualifications:

• Technical aptitude to work within automated systems.
• Experience with Vendor maintenance and management.
• Experience working in public procurement, preferably higher education.
• Commonwealth of Mass MCPPO training and/or certification highly desirable.

Equivalency Statement
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information:

Salary:$63,064.98-$89,614.98

An appointment made from outside the bargaining unit will be at step one unless the collective bargaining agreement dictates otherwise.  

Grade: 19
Employee Status: Full Time
Benefits: Yes
Hours per Week: 37.5
Number of Weeks: 52

Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

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About Mount Wachusett Community College
We are an innovative institution for teaching and learning excellence. Students and faculty are at the center of everything we do. If you are looking for the opportunity to come to work every day and help students achieve their dreams, Mount Wachusett Community College is the place for you. Our faculty, staff, and administration forge the direction of the college together - from governance to defining our mission. We understand that for our institution to remain relevant we must continually examine and refine the ways we serve our students. We strive to create an environment where students, faculty and staff feel comfortable and where new ideas and perspectives are encouraged and rewarded. We respect and honor our differences and make them work toward the advantage of all. The college is committed to attracting the best faculty and staff for our students, regardless of race, color, religious creed, age, physical or mental disability, sex, national origin or ancestry, marital status, sexual orientation, genetic information or veteran status. About the College Mount Wachusett Community College is an accredited, public two-year institution serving 29 cities and towns in North Central ...Massachusetts. The picturesque269-acre main campus is located in Gardner, Massachusetts; satellite sites are located in Leominster, Fitchburg, and Devens. The college offers over 45 associate degree and certificate programs, as well as adult basic education and high school equivalency programs, education and training for business and industry, and noncredit professional and personal enrichment programs. MWCC is on the forefront of state and national civic engagement and service learning initiatives and is nationally recognized as a veteran- friendly school. MWCC is in the process of constructing a $42 million science and technology building to support growing STEM programs. The college community enjoys many resources including the East Wing Art Gallery; the 555-seat Theatre at the Mount which hosts a variety of productions annually; the Fitness and Wellness Center, which offers a wide assortment of fitness classes, exercise equipment and an Olympic-size swimming pool; a complete library with access to thousands of on-line publications and data bases, as well as electronic classrooms. In addition, through its membership in the CWMARS regional library system, access is available to all other public and academic libraries in the region. Our Green Commitment In addition, if sustainability is important to you, Mount Wachusett Community College offers the chance to work at one of the greenest colleges in the nation. We are the largest greenhouse gas reducer of any Massachusetts state college, university, or agency, as recognized by the 2011 Leading By Example Award from the Commonwealth of Massachusetts. We have also been nationally recognized with a Climate Leadership Award from Second Nature, the supporting organization of the American College and University Presidents' Climate Commitment, and several other organizations. Our Gardner campus features two 1.65 MW Vestas V82 wind turbines that are propelling us to near-carbon neutrality for campus operations. With the college's biomass and solar technologies incorporated into the mix, coupled with significant efficiency improvements, MWCC generates nearly all of its energy on-site to operate as a near-zero net energy campus. About our benefitsOur full-time faculty and staff enjoy a liberal benefits package, including generous retirement plans, eleven health insurance options, dental care, life insurance and long-term disability insurance. In addition, we offer a tuition remission program which provides education benefits at Massachusetts state colleges, community colleges, and University of Massachusetts Colleges for full-time employees, their spouses and dependent children. Education and lifelong learning are valued here. Additionally, sabbatical opportunities and other professional development opportunities are possible. About the regionMount Wachusett Community College is located a few hours from the stunning beaches of the Cape Cod National Seashore, an hour's drive from the cultural attractions and big city lights of Boston, and forty-minutes from the county seat of Worcester, with museums, a thriving restaurant scene, and excellent amenities. A wide variety of state and national parks, including the Appalachian Trail, the White Mountains, the Berkshires and the Green Mountains are all a day-trip away. The best that New England has to offer is here: quaint villages, bustling cities, and beautiful vistas. The Boston Museum of Fine Arts, the Worcester Art Museum and the Fitchburg Art Museum offer incredible collections. There are opportunities for great shopping in area cities, towns, and nearby outlet malls. North Central Massachusetts is home to excellent public, charter and private schools as well as an affordable lifestyle. Hiking, biking, and walking trails are spread throughout the region as well, for those seeking to maintain an active outdoor lifestyle. We hope you will consider applying for one of our open positions, and discover all that Mount Wachusett Community College and the North Central Massachusetts region have to offer.
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