Business Unit Administrator II - R104321

Department:

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104321

Minimum Requirements:

Bachelor's degree in a related field and minimum of 2 years of relevant experience. Additional education and or experience may be used to offset the educational requirements. Grade 6 (Salaried)

Position Description:

Provide financial and human resources support and oversight to the College of Business.  Manage Human Resources and payroll activities for the College of Business.  Initiate, monitor and review financial transactions for allowability, appropriateness and compliance with University and College policies and best practices.  Act as the liaison between the College of Business and Central units. Serve as a resource for faculty and staff within the College on policies and procedures.

Essential Duties and Responsibilities

• Coordinate the recruitment process for staff and temporary positions within the College, by monitoring positions throughout development, approval, advertisement, committee review, selection processes and onboarding.  Provide support to hiring managers and committees and ensure compliance with College and University processes and procedures. 
• Process documents for payroll actions within the College such as Costing, Job Changes, Additional Pay and Onboarding.
• Monitor and verify payroll transactions from entry to completion for the College.  Verify payment activity.  Audit payroll activity reports and proactively work with appropriate offices to identify and resolve issues. 
• Maintain financial records and documentation for all payroll activities within the College.
• Monitor and review financial transactions for allowability, appropriateness and compliance with University policies and best practices.
• Track and review budget to actual expenses and encumbrances for accuracy and completeness on a monthly basis and proactively make corrections as necessary. Enter encumbrances and monitor budget needs and availability.
• Work closely with UBM Sr. and Associate Dean to maintain position descriptions, budgets and organizational charts and initiate entry, review, and approval processes according to best practices and University guidelines.
• Coordinate funding, scholarship and payments for graduate and student assistants. Process scholarship request and serve as a liaison with Financial Aid Office.
• Maintain financial records and documentation for gift and endowment spending, ensure compliance with fund restrictions and provide reports as requested.
• Prepare periodic reports related to personnel and financial activities within the College.
• Other duties as assigned.

The College of Business is committed to creating equitable and inclusive campus environments that accelerate the success of the full range of our students and employees. We believe that employees who feel valued and respected will create policies, programs, practices, research agendas, and services to effectively meet the needs and exceed the expectations of the increasingly diverse student populations we admit and hope to serve.

The College of Business encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract.

Target Compensation Maximum: $77,600

Target Compensation Minimum: $51,700

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.