Business Specialist

University of North Florida, United States

Updated: about 1 month ago

Location: Jacksonville, FLORIDA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Job Title	Business Specialist
Position Number	333190
Requisition Number	B08752
Position Type	Support Staff Non Exempt
Class Code	2002
Time-limited through	N/A
Type of Appointment	Full-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	8:30 am - 5:00 pm
Department	Florida Institute Of Education
Organization	FLORIDA INSTITUTE OF EDUCATION
Division	Academic Affairs - DIV
College	N/A
Approved Hiring Salary Range	$40,000 to Negotiable
Pay Basis	Annually
Equal Opportunity	In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	Will manage business, budget, finances, travel or other processes for the department including program management. Tracking and reconciling expenditures and/or preparing detailed and summary reports; performing reviews of actual expenditures, posting to appropriate categories, and/or tracking revenue documents; preparing expenditure forecasts using project sheets and data from program implementer; assisting with preparing budget justifications for proposed grant and contract proposals and other documents related to budget preparation and submission process; and providing general support to the FIE Business Office and FIE programs and services.

Essential Duties

Job Function	Perform day-to-day activities as related to department purchasing requests, deposits, staff recruitment and personnel action requests, payroll allocation, consulting contracts, travel-related requests, expenditure reports, and the recording of all transactions to applicable programmatic/project budget worksheets. Additionally, reconcile these worksheets to monthly general ledger reports to ensure accuracy and proper documentation for all transactions. Prepares accounting entries as required (e.g., journal transfers, budget amendments, year-end accruals). Each month, consolidate and summarize budget expenditures for program budgets and ensure all required post-award expenditures are posted to Banner. Compiling and maintaining data to support the preparation of creative and/or complex reports and presentations using spreadsheet software, particularly Excel and a variety of data sources related to finances, programs and services, and evaluation. Represents the FIE Business Office as needed. Other job- related duties requested by supervisor.
Percentage Of Time	100

Job Function

Perform day-to-day activities as related to department purchasing requests, deposits, staff recruitment and personnel action requests, payroll allocation, consulting contracts, travel-related requests, expenditure reports, and the recording of all transactions to applicable programmatic/project budget worksheets. Additionally, reconcile these worksheets to monthly general ledger reports to ensure accuracy and proper documentation for all transactions.
Prepares accounting entries as required (e.g., journal transfers, budget amendments, year-end accruals).
Each month, consolidate and summarize budget expenditures for program budgets and ensure all required post-award expenditures are posted to Banner.
Compiling and maintaining data to support the preparation of creative and/or complex reports and presentations using spreadsheet software, particularly Excel and a variety of data sources related to finances, programs and services, and evaluation. Represents the FIE Business Office as needed.
Other job- related duties requested by supervisor.

Percentage Of Time

100

Posting Detail Information

Marginal Functions	Answer phones, greet visitors, and disseminate information to a diverse constituency. . Perform additional duties as requested, including the duties of other staff positions in the office.
Required Qualifications	A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications	N/A
Departmental Requirements	Ability to exhibit a high degree of tact and sensitivity, deal directly with public, students, faculty, staff, and officials (both within and outside FIE) on behalf of the Business Manager and FIE staff Documented experience in a complex professional financial position with responsibilities for budgets, and which includes experience with account and bank statement reconciliations. Demonstrated use of Microsoft Excel functionality (e.g., creating formulas, formatting and data searches). Demonstrated ability to coordinate complex tasks, to work independently, and to balance multiple priorities under deadline-driven conditions. Experience with Banner or similar financial software. Excellent interpersonal and written and verbal communication skills. Experience in the capacity of financial administrative support in a higher education or similar non-profit institution preferred.
Statement(s) of Understanding Definition	This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator. Financial Access: This position is designated as a “Position of Trust” because of the work associated with this position: Receives and processes payments made by cash, check, money order, or credit card; performs fiscal activities (e.g., prepares invoices for the sale of materials and services, prepares pcard expense reports).
Required Licensure or Certification	N/A
Machines/Equipment used regularly	Personal computers and printers; MFD’s, database management and spreadsheet software; calculators.
Anticipated Start Date	04/01/2024
Job Posting Date	03/04/2024
Application Review Date	03/04/2024
Application Deadline
Open Until Filled	Yes
Point of Contact Information	Terri Cook 904-620-1493
Hiring Official	Cheryl Fountain
Location if not Jacksonville	Jacksonville
Special Instructions	Please included updated contact information (phone number and email address) of 3 *Professional* references and documentation of completed college coursework or highest degree awarded. Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Terri Cook at (904) 620-1493, or [email protected]. Initial review of applications will begin on March 4, 2024 .
Quicklink	https://www.unfjobs.org/postings/27005

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