Business Specialist

Updated: 3 months ago
Location: New Brunswick, NEW JERSEY

Position Details

Position Information

Recruitment/Posting Title Business Specialist
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department New High Energy Theory Center

The Department of Physics and Astronomy is a large department, with more than sixty professors, almost as many postdoctoral fellows, roughly a hundred graduate students, and typically thirty to forty graduating majors each year. It’s very likely that we do forefront research in just the area that interests you, that we teach a course at just the right level for you, that we know the answer to just the question that’s been bothering you all these years. The quarks confined within protons, the gluons that hold them together, the nuclei created in stars, the materials that make life convenient, the cosmos in its earliest minutes, the universe as it exists today-these are the things that make our days exciting.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Business Specialist for New High Energy Theory Center. This position reports to the Business Manager III, the Business Specialist supports the Department of Physics and Astronomy and affiliated centers, primarily NHETC. The Business Specialist supports the research of the Principal Investigators (PIs) by reviewing grant funding solicitations, developing budgets, budget justifications, cost sharing and subcontract agreements.

Among the key duties of this positions are the following:
• Develops budgets and budget projections for Centers managed by the department.
• Develops and assembles supplementary documentation for the preparation and successful submission of grant proposals.
• Works with the Office of Research and Sponsored Programs (ORSP) to review and resolve compliance issues related to university and sponsor requirements.
• Create and maintain database for CV, pending and current support statements, award information, etc. to administer/assist the submission of approximately 50-75 grant submission per year.
• Independently provides account administration, reconciliation and reporting for assigned departmental accounts and sponsored program accounts of assigned Principal Investigators (PIs) in the Department of Physics and Astronomy and affiliated centers, primarily NHETC.
• Analyzes data, tracks expenditures and prepares reports as needed to related assigned accounts and general financial data for the Supervisor, Chair, Director, and management.
• Shares responsibility for Employee Charging Instructions (ECI) and assists in resolving payroll issues.
• Provides back up accounting assistance to the other Business Specialists, Dept.’s Clerical Assistants and Shipping Coordinator as well as the daily functions of these positions when they are out of the office.
• Prepares related POs, JEs and other financial tasks as related to assigned accounts.
• Assists with special projects as required.

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 55758.000
Annual Mid Range Salary 69427.000
Annual Maximum Salary 83096.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Bachelor’s degree in business administration, accounting, or finance; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• A minimum of two years of experience in an academic/research environment or similar experience.

Required Knowledge, Skills, and Abilities

• Must have excellent communication, interpersonal and organizational skills
• Ability to work effectively with all levels of personnel
• Must have solid working knowledge of Excel

Preferred Qualifications

• Current driver’s license preferred to attend meetings campus-wide.
• Experience also preferred with Rutgers University system applications such as Cornerstone, HCM and SciQuest

Equipment Utilized

• Should have strong personal computer end-user skills in word processing and spreadsheet applications as well as strong Internet search skills including familiarity with funding agency web sites and research funding search engines. Knowledge of NSF, FastLane and other electronic submission software used by funding agencies, and web site development experience is a strongly preferred.

Physical Demands and Work Environment

• Will need to manage multiple deadline dates simultaneously and unexpected requests.
• Must be able to handle interruptions and quickly re-establish focus.
• This individual works on broadly defined objectives with minimal oversight.

Special Conditions

Posting Details

Posting Number 20ST0402
Posting Open Date 02/19/2020
Special Instructions to Applicants

Applicants should submit: Updated Resume, cover letter, and 2 references

Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
Location Details

Piscataway, NJ, 08854

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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