Business Specialist III

University of Idaho, United States

Updated: 3 months ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004226P
Position Title Business Specialist III
Division/College University Advancement-MID
Department University Advancement
Location Moscow
Posting Context Statement
This position provides fiscal support for the office of Alumni Relations, Advancement Services and the Vice President for Advancement. The Business Specialist III will perform a variety of complex and high-volume financial operations in support of the division with a high degree of accuracy. The incumbent will work in close liaison with division support staff to achieve goals and objectives. This position will also serve as a backup for personnel activity within the Advancement division.
Position Overview
Responsible for providing complex technical support for daily financial operations by performing a variety of tasks following policies and procedures. In addition to processing a variety of financial transactions and maintaining records, the position compiles data and generates routine and ad hoc financial reports.
Duties may include:
  • Purchasing identified goods and services
  • Submitting invoices and receipts for payment
  • Accepting and recording payments
  • Reconciling purchasing card statements
  • Processing travel claims and reimbursements
  • Tracking transactions through completion in the centralized financial system
  • Filing and maintaining unit-level finance documents
  • Originating personnel actions and processing corrections to pay in the centralized financial system
  • Developing, compiling, and summarizing data for routine reports and ad hoc financial management reports
  • Researching and correcting discrepancies or errors
  • Providing assistance to departments on questions related to invoices, receipts, financial reports and other transactions
  • Researching, analyzing, and making recommendations for management decision making
  • Serving as departmental grant administrator, assisting principal investigator with pre- and post-award financial activities. May participate in budget development and compilation and submission of proposals and project reports
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/advancement

Position Qualifications


Required Experience
  • Three years providing financial processing support within an electronic finance system
  • Using spreadsheet software to compile, summarize, analyze, and report on financial data
  • Interpreting and applying financial stewardship policies, procedures, rules and regulations
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Associate’s or Bachelor’s degree in business or related field.
  • Demonstrated experience analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.
  • Demonstrated ability to maintain confidentiality while managing highly sensitive documents and information.
  • Demonstrates excellent written and verbal communication skills.
  • Experience researching and compiling financial information, preparing summaries and reports, and using personal computer to enter, retrieve and edit financial data.
  • Familiarity with University of Idaho policies, business procedures and organizational structure.
  • Experience using database and software programs such as Banner, Microsoft Office Suite (Excel, Word, etc.).
  • Knowledge of advancement functions in higher education, i.e. fundraising, outreach, communications, alumni relations, etc.
  • Excellent customer service skills.
  • Demonstrated ability to work independently with minimum supervision.
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $23.81 per hour or higher commensurate with experience
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 12/08/2023
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
To receive consideration, please submit a letter of qualification and current resume no later than January 5, 2024.
In your letter of qualification , using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align. The information provided in your letter of qualification will be used to determine eligibility for an interview and demonstrate your communications skills.
To receive the full job description, please contact Christy Day at [email protected].
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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