Business Services Specialist

College of Arts, Humanities and Social Sciences

Shared Services Center

The College of Arts, Humanities, and Social Sciences is seeking applicants with payroll experience and general business operations knowledge. The Business Services Specialist will provide services and transactional support to the CAHSS Dean's Office, as well as other departments within CAHSS.

UMBC offers competitive compensation.  This role starts at $46,407 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

What is it like to work at UMBC?  Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category .

A hybrid telework schedule may be available.

Payroll Processing

• Organize and submit a high volume of payroll for all hires, transfers, terminations, or other actions for all employee types for various departments.
• Reconcile and analyze payroll reports  looking for changes and/or discrepancies.
• Reconcile compensation expenses for all accounts and funding sources, including identifying, researching, and correcting errors in a timely manner or coordinating with Payroll to resolve complex issues.
• Academic year payouts: determine need, coordinate with retirement/resignation decisions, calculate, and process the payouts for faculty.
•  Leave tracking and management, including processing leave payouts for terminated employees.

Position Management

• Manage active and inactive positions, ensure that faculty, staff, GA, and student positions are classified appropriately and available as needed for smooth payroll processing. Ensure terminations and temporary vacancies comply with HR policies, processing and submission of DBEs, retros, and other payroll-related functions for regular personnel changes or monitoring of grant funding.
• Maintain integrity of budgeted FTEs

Additional duties may include:

• Procurement
• PageUp - Hiring Liaison
• Travel and expense reimbursements
• Journal entries
• Review of current processes and procedures
• Other duties as assigned

It is understood that this position will be expected to cross train and may be required to shift duties within a broad range of business and administrative functions and services provided by the Shared Services Center.

Requires a High School Diploma or GED and six years of progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Ability to work in a fast-paced, rapidly changing environment.
• Excellent organizational, time management, communication (verbal and written), analytical, and critical thinking skills.
• Knowledge of USM policies and procedures.
• Ability to prioritize workflow.
• Experience with Peoplesoft Human Resources System, Peoplesoft Finance.
• Ability to take initiative and contribute to overall process improvements.

A background check will be required.

Upload a cover letter and a resume.  

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 11 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Tuition Remission :

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Contingent II positions may include benefits . 

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.