Business Services Specialist

University of Colorado Denver | Anschutz Medical Campus 
Office of International Affairs 
Business Services Specialist (Business Services Senior Professional) 
Position #684276 – Requisition #22027

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Denver| Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of International Affairs has an opening for a full-time University Staff (unclassified) Business Services Specialist position.

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America’s most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

The University of Colorado Denver | Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds. 

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

This position will be hired at the Senior Professional level.  Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.

Nature of Work
The Business Services Specialist provides operational and financial support to the Office of International Affairs (OIA). This position serves in a multifaceted role and will provide professional oversight of human resources, procurement, logistical support, budgetary tracking, reporting, and overall administrative management. The Business Services Specialist exercises initiative and must understand the complex personnel system of the university and follow appropriate policies and procedures for faculty, professional staff, temporary staff, and other personnel. This position also serves as the liaison to the faculty and staff working in the International College of Beijing (ICB) and officials in the College of Liberal Arts & Sciences (CLAS) and is responsible for providing logistical support to faculty and staff traveling to Beijing. In conjunction with the Business Operations and Budget Analyst, the Business Services Specialist oversees the financial aspects of Global Education, including all budget processes and reconciliation. 

Examples of Work Performed

Human Resources:

• Coordinate budget funding for personnel changes and recruitments.
• Hire employees into the CU System by ensuring receipt of all necessary documents, including additional or special documents for non-US citizen employees. Coordinate as necessary with HR, Employee Services, Student Employment Department and International Tax Specialist.  
• Perform salary distribution, to include additional pay processes and contract work.
• Maintain all departmental employees’ personnel records, i.e., leave requests, time records, hiring records, moving expenses, promotion, separation.
• Oversee new purchases of capital equipment and manage existing inventory.
• Coordinate all security access for facilities, financial and human resources systems for the unit.
• Represents the unit at campus-wide and systems meetings. Serves on committees as requested.
• Provides guidance regarding performance management, career progression, and succession planning.   

Procurement:

• Stay up-to-date on complex procurement rules, including those that govern domestic and international travel.
• Ensure OIA staff and study abroad faculty are trained properly and are compliant with university, federal, and state policies regarding procurement (purchasing and travel cards, expense reimbursement).
• Review procurement functions including purchase orders, expense reports, and payment vouchers in accordance with all regulations and procedures.
• Review expense reports and travel expenses.
• Work with the Procurement Service Center (PSC)for purchasing, POs and A/P.
• Assist the OIA Business Operations and Budget Analyst on Fiscal Year-End Closing processes.

Study Abroad/Global Education:

• Collaborate with OGE staff on the fiscal aspects of a portfolio of global education programs - from budget development with the faculty leading the program, to coordination with academic unit financial decision-makers, through approval, to final reconciliation of the program.
• Work with faculty to hire honorarium employees, guest lecturers, and/or assistants as needed and pay them appropriately.
• Arrange new vendor submission, AP, and reservations with foreign and US vendors, including independent contractors, with a Scope of Work. 
• Verify global education program charges are entered under correct speed-type.
• Process procurement requests, travel arrangements (including international), and reimbursements for providers.

International College of Beijing:

• Work with faculty, administrators at CU Denver, administrators at China Agricultural University, and occasionally travel agents to manage the process to obtain working visas in China for faculty.
• Manage travel logistical support for all short-term and long-term faculty to include: 
• Purchasing and changing airfare with state-appointed travel agent.
• Arranging for airport pickup with local staff in Beijing.
• Processing reimbursement of travel expenses.
• Ensure all faculty receive the ICB faculty handbook as a part of their contract process.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
The hiring range for this position has been established at $48,137 to $62,783.   

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Minimum Qualifications:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.
• Two (2) years of professional experience in business administration, finance, HR, or a directly related field.

* Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master’s degree in Business Administration or related field.
• Finance, business administration, HR or direct related experience in a higher education setting. 
• Prior experience with CU systems, including HRMS/HC, PeopleSoft, and/or Concur.
• Experience working with Education Abroad Programs including third party provider and faculty-led travel study programs. 
• Fluency in written and spoken Mandarin Chinese.  

Competencies/Knowledge, Skills, and Abilities:

• Proficient in use of: basic accounting principles, Microsoft Office Suite including Excel, Word, Visio & Outlook.
• Excellent written and verbal communication skills.
• Excellent customer service and interpersonal skills. 
• Ability to work cooperatively with diverse segments of the university and international community.
• Ability to work independently and as a member of a team.
• Analytical and critical thinking skills.
• Problem-solving skills and resourcefulness, including the ability to find creative solutions while still complying with applicable rules, laws, policies and procedures.

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]. 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.