Business Services Senior Professional

This position is responsible for administering all HR/ Payroll functions for the Department of Dining and Hospitality Services, adhering to CU System, UCCS, and the Department of Dining and Hospitality policies and procedures.  This position serves as first point of contact for leadership and staff and provides professional assistance to the Dining & Hospitality Services Food Service. 
 

Who We Are:

The University of Colorado Colorado Springs (UCCS)  is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs   (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report   as one of the top Best Places to Live in the U.S.

Job Duties:

• Serve as department records management custodian, including obtaining/maintaining record custodian certification, release police reports as appropriate, audit and purge case reports in accordance with the Colorado Open Records Act/, state archives, and UCCS policies.
• Serves as Department of Dining Services Payroll/Personnel Liaison (PPL) for a staff of 35-45 employees.
• Provides human resource administration support to DHS; including assisting with completing and submitting required confidential HR documents; maintaining confidential HR records; receiving and submitting personnel actions such as promotions, transfers, requests to fill positions and terminations; and providing and/or assisting with new hire orientations.
• Review and analyze position descriptions for accuracy and completeness, rewrite as needed. Advise and guide supervisors/managers/directors on pay rule and policy. Review discretionary pay differentials requests and perform verifications or prepare documentation based on HR data and assessments required to support requests. Monitor internal equity, identify potential inconsistencies or risks, and determine solutions or inform the supervisors/managers/directors of issues.
• Assists leadership in revising position descriptions for reclassification - both upgrades and downgrades, and proofing and correcting position descriptions written by other department staff.
• Ensures those assigned under the AVC Administration and Finance organizational chart meet all HR requirements.
• Works with the Human Resources department (State, Campus and Student) very closely to insure department leadership at all levels of the organization are informed and trained on state policies and practices.
• Prepares the Performance Management Program (PMPs) Planning and Evaluation Forms as requested by supervisors/ managers/ directors for hiring, terminations. reclassifications, and annual reviews.
• Responsible for tracking submission of PD and PMPs to the HR Department.
• Prepares emails/documents to HR to accompany new hire paperwork, job reclassifications. and necessary paperwork for all areas of human resources, including submitting request to fill for New, Vacant, Reclassification. and Terminated positions into HCM, and CU Recruit - following through with all steps of the hiring including the handoff of onboarding of new employee to supervisor/ manager/director.
• Responsible for all department personnel and student employee files.
• Ensures all files in electronic and hard copy are managed in an efficient and secure manner. Responds to audit requests, meeting state and university requirements.
• Holds human resources training for employees, supervisors, managers, and directors.
• Family Medical Leave coordination with HR
• Trains and develops Student Directors on administrative tasks, document requirements, policies and practices.
• Participate on various committees, training events, special projects, and focus groups, including activities to maintain current knowledge of developments in Human Resources (including Payroll Processes).
• Payroll Processing
• Processes biweekly and monthly payroll utilizing the Myleave/HCM systems; verifying data inputted from employee/ supervisor is accurate.
• Utilize system reports to ensure that employees are paid accurately and on time.
• Investigates, analyze and resolve questions or problems associated with payroll issues.
• Consult with supervisors/managers/directors and employees on the types and appropriate use of leave, FMLA rights and requirements, and techniques or practices for managing absences.
• Carry out designated responsibilities in compliance with policies and procedures.
• Prepares and sends out employee notices related to leave use and balances.
• Customer Service/department relationship
• Provides information and interpretation by telephone, electronic, or in person to staff, faculty, and vendors concerning Department of Public Safety operations, rules, regulations and procedures for the various departments under the organizational structure.
• Trains staff on positive customer service interaction and techniques.
• Encourages departmental public relations through production of the department informational emails, and various department sponsored social events.
• Other Duties as Assigned or Requested

Job Competencies:

• Demonstrated ability to manage and motivate a diverse staff
• Ability to work a flexible schedule including nights and weekends.
• Ability to communicate orally and in writing to a wide range of people.
• Ability to interact courteously with customers and staff and to solve complaints.
• Business management, budget development, marketing, facilities planning and human resource management methods and techniques.
• Knowledge of concepts of sustainability as it pertains to sustainable business; integrating all pillars of sustainability (environment, economy, ethics).

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $44,070 - $56,864

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services . Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado .

This position is dependent on the availability of auxiliary revenues funding.

Tentative Search Timeline:

• The potential dates for interviews with the search committee will be October 18th and 19th 2021.

• The potential dates for interviews with the supervisor and appointing authority will be October 25th and 26th 2021.

• The potential employee start date is November 15th 2021. 

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Minimum Qualifications:

• A bachelor ' s degree from an accredited institution AND 2+ years of experience in Human Resources or Finance.
• Additional years of experience may be substituted for the bachelor’ s degree on a year for year basis.

Preferred Qualifications:

• Employment in higher education environment for at least two years.
• Experience with PeopleSoft HCM Financial and HR Management systems in a higher educational environment.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 20 pounds.