Business Services Professional

Job Summary:

The Department of Pediatrics, Section of Neonatology has an opening for a full-time Business Services Professional to work at the Anschutz Medical Campus in Aurora. Neonatology specializes in the care of premature and sick infants and is driven to provide the best in current and compassionate care. This mission is realized through the provision and advocacy of high-quality, coordinated programs of family-centered patient care, education, and research. Working under the direction of the Section Business Manager, the key responsibilities of this position are to provide business support including reconciliation, reporting, and transaction processing and recording per Federal, State, University (UCD), CU Medicine, and Children’s Hospital Colorado (CHCO) policies and procedures. This position will also support the Section research enterprise by providing monthly expense and budget projections for federal, state, and foundation grants. This position will be an integral part of the finance and administration team and will be expected to complete other tasks as assigned.

Key Responsibilities:

Business/Financial Duties (85%)

• Maintain procurement cards and submit monthly reconciliation of purchases.
• Purchase office supplies and computing equipment through CU Marketplace.
• Enter expenses from finance reports and allocate them internally to various section subaccounts monthly.
• Track spending and balances of section accounts, including faculty incentive funds, section-supported research funds, and faculty start-up funds using multiple spreadsheets across various funding streams to accurately document section finances on a monthly basis.
• Submit Journal Entries between funds as needed.
• Manage Marketplace orders for the section (purchasing and receiving).
• Utilize CU Medicine Cor360 to process reimbursements and submit invoices.
• Support administrative team members with finance-related queries.
• Manage service center revenue projections and provide financial reports as needed.
• In conjunction with the Business Manager, provide section gifts, endowed chairs, and post-award grant management. This includes updating monthly balance projection sheets and meeting with faculty/PIs to review grant spending.

Administrative Duties (15%)

• Submit mileage reimbursement reports on behalf of faculty.
• Coordinate domestic and international travel arrangements for faculty and guests (visiting professors, etc.) using Concur.
• Submit faculty reimbursements (travel and expenses) in Concur.
• Assist other admin staff with travel arrangements and itinerary building for visiting professors as needed.
• Maintain a folder of faculty CVs, accomplishments, and promotional portfolios.
• Provide other administrative support to the faculty and/or section staff as requested.
• Provide back-up support for other administrative team members.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3-4 days per week on campus and as needed for in-person meetings.

Why Join Us:

With an abundance of sunshine and mountains nearby, the Colorado Front Range is the place to be! The University of Colorado Anschutz Medical Campus ranks among the top 20 medical centers in the country. CU Anschutz has top-ranked clinical programs in family medicine and pediatrics, and the basic science and applied health research programs attract more NIH funding than any other university in Colorado. CU-Anschutz is home to the University of Colorado Hospital, The Children’s Hospital of Colorado, and the University of Colorado Schools of Medicine, Nursing, Dentistry, Pharmacy and Pharmaceutical Sciences, and Public Health, providing access to an array of possibilities to improve lives across a spectrum of ages and disease states.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays, and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in any field.
• Minimum 1 year of experience working in a business support role with duties in finance, budgeting, or accounting.

Conditions of Employment:

• Must successfully pass a drug test through Children’s Hospital Colorado.
• Must be willing and able to pass a national criminal background check.

*For questions regarding Children’s Hospital drug testing requirements, please contact Children’s Human Resources at 720-777-8598. Some positions may require testing if access to Children’s Hospital or their systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting.

Preferred Qualifications:

• Bachelor’s degree in finance, accounting, or business administration.
• Skilled in Microsoft Excel, including proficiency with pivot tables, conditional formatting, and formulas.
• Familiarity with CU, CU Medicine, and CHCO fiscal and grant administration policies and procedures.
• Experience managing a large volume of financial data.
• Experience with campus systems including m-Fin, PeopleSoft Finance System, Cognos, Marketplace, Concur Expense Management, InfoEd, MyBI, CLX, etc.
• Experience with financial database development.
• Experience with grant management.

Knowledge, Skills, and Abilities:

• Ability to evaluate, analyze, and interpret vast amounts of data, recommend solutions, and implement the preferred course of action. 
• Ability to effectively source, allocate, and control funds from various internal and external sources. 
• Ability to communicate with various constituencies, engender trust and credibility at all levels of the organization, and work effectively in a complex environment. 
• Ability to establish work priorities, plan, organize, implement, and coordinate financial and administrative activities. 
• Ability to delegate assignments as appropriate and oversee to ensure completion of activities. 
• Ability to understand complex information systems and guide other personnel about their use.
• Ability to take direction and use independent judgment to proactively identify and address problems.
• Proficiency in budget planning, preparation, and forecasting.
• Demonstrated ability to use and learn a variety of computer/web-based applications and programs and embrace the use of new technologies in the performance of routine and non-routine tasks.
• Demonstrated ability to work effectively with a diverse population of faculty, researchers, and administrative staff.
• Ability to maintain a high degree of confidentiality, professionalism, and composure under pressure.
• Must be fiscally responsible to ensure funds are managed per all pertinent rules and policies (Federal and non-federal granting agencies, State, University, School of Medicine, University Physicians, inc.,
• CU Foundation, Department of Pediatrics, etc.).
• This position requires significant attention to detail, computer sophistication, and general database knowledge.
• Ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers .

Questions should be directed to: Diane Hitchcock [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 30, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $55,975 to $71,201.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Perks & Benefits: https://advantage.cu.edu/search

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .