Business Services Financial Spec

University of North Florida, United States

Updated: 26 days ago

Location: Jacksonville, FLORIDA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Job Title	Business Services Financial Spec
Position Number	340810
Requisition Number	B08714
Position Type	Support Staff Non Exempt
Class Code	2002
Time-limited through	N/A
Type of Appointment	Full-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	8:00am - 5:00pm
Department	Business Services
Organization	Business Services
Division	Administration & Finance
College	N/A
Approved Hiring Salary Range	$35,000 to Negotiable
Pay Basis	Annually
Equal Opportunity	In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	This position provides accounting services to support multiple business units within Business Services. Services provided include financial statement preparation and analysis, inventory control and reconciliations, journal voucher processing, cash control, reconciliations and deposits, tracking of contract deliverables for multiple revenue generating contracts, departmental recharges and external customer billing and A/R management. This position also serves as backup for customer service in the front office. This position is the only one providing these services and acts as direct backup to the Budget Coordinator. Position requires the ability to analyze business situations and to independently develop recommendations and solutions to mitigate risks and improve business controls and reporting of financial results.

Essential Duties

Job Function	Monitors and maintains Business Services departmental budget and purchase orders for Administration, Postal Services, Pay-for-Print, print contracts, Convenience Copy, Bookstore, Food Service, ID Card Office, Retail Leases, snack and beverage vending, and project accounts. Provides ongoing financial analysis of business unit budget and advises/facilitates unit managers and other administrative staff in making corrections and adjustments as required and facilitates coordination with the Director, Associate Director, and Controller’s Office. Develops and maintains financial reports used on a monthly and quarterly basis for management of all Business Services business units and reporting to university administration. Reconciles physical inventories with general ledger develops and maintains reports and recommends operational policies and procedures to track activity and identify variances. Manages invoicing processes and receivable collection to third-party contractors. Process general budget ledger journal entries, requisitions, change orders, and direct pay. Assists in the preparation of annual budgets, gathers data, and provides other pertinent information as required by the Director and Associate Director of Business Services. Assists in the development and preparation of cost studies and special reports as required. Assists as the department expert for Financial Management systems including support to Business Services administration and business units.
Percentage Of Time

Job Function

Monitors and maintains Business Services departmental budget and purchase orders for Administration, Postal Services, Pay-for-Print, print contracts, Convenience Copy, Bookstore, Food Service, ID Card Office, Retail Leases, snack and beverage vending, and project accounts.
Provides ongoing financial analysis of business unit budget and advises/facilitates unit managers and other administrative staff in making corrections and adjustments as required and facilitates coordination with the Director, Associate Director, and Controller’s Office.
Develops and maintains financial reports used on a monthly and quarterly basis for management of all Business Services business units and reporting to university administration.
Reconciles physical inventories with general ledger develops and maintains reports and recommends operational policies and procedures to track activity and identify variances.
Manages invoicing processes and receivable collection to third-party contractors.
Process general budget ledger journal entries, requisitions, change orders, and direct pay.
Assists in the preparation of annual budgets, gathers data, and provides other pertinent information as required by the Director and Associate Director of Business Services.
Assists in the development and preparation of cost studies and special reports as required.
Assists as the department expert for Financial Management systems including support to Business Services administration and business units.

Percentage Of Time

Posting Detail Information

Marginal Functions	Monitors contract deliverables for all contracts. Monitor Construction project spending. Assist front office staff in serving customers during peak periods. Other duties and committee service as assigned.
Required Qualifications	A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications	N/A
Departmental Requirements	Experience in Higher Education or Government preferred. Experience with Workday preferred.
Statement(s) of Understanding Definition	This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification	None
Machines/Equipment used regularly	75% – Computers, 5% – Phone, 5% – Copiers and Printers
Anticipated Start Date	03/04/2024
Job Posting Date	02/08/2024
Application Review Date
Application Deadline
Open Until Filled	Yes
Point of Contact Information	Shane Borden - 904-620-1337
Hiring Official	Tully Burnett
Location if not Jacksonville	N/A
Special Instructions	Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Shane Borden at (904) 620-1337, or [email protected]. Initial review of applications will begin on 03/01/2024.
Quicklink	https://www.unfjobs.org/postings/26766

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