Business Services Coordinator

University of North Carolina at Chapel Hill, United States

Updated: 30 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 28 Mar 2024

Posting Information
Posting Information


Department Arts and Sciences Foundation-300101
Career Area Accounting/Finance/Auditing
Is this an internal only recruitment? No
Posting Open Date 03/22/2024
Application Deadline 03/28/2024
Position Type Permanent Staff (SHRA)
Position Title Business Services Coordinator - Advanced
Salary Grade Equivalent GN09
Working Title Business Services Coordinator
Position Number 20062914
Vacancy ID P018858
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday-Friday 8:00am-5:00pm
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $50,325-$62,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
As the largest unit on campus, the College of Arts and Sciences forms the academic core of the Carolina experience. Our mission is to create knowledge and discover innovative solutions to the world’s greatest challenges, to educate outstanding undergraduate and graduate students, and to encourage faculty, staff and students to contribute meaningfully to North Carolina, the nation, and the world. 
UNC’s Arts and Sciences Foundation exists to raise philanthropic support for the highest development priorities of the College of Arts and Sciences. Under the leadership and governance of its Board of Directors, and with support from alumni and friends of the College, the Foundation works to grow and steward the College’s $1.3 billion endowment. In the recent Campaign for Carolina, the Foundation team raised over $764 million, exceeding its goal of $750 million. The Foundation works collaboratively with University Development and almost every other School and Unit to maximize donor giving to the greater University benefit. Every gift to the College of Arts and Sciences and the University of North Carolina makes a positive impact. 
The Arts and Sciences Foundation’s mission is to enhance the College by meeting the needs of its academic departments, units, and centers; promoting teaching, research and service; and supporting the continued development of knowledge and learning.
Position Summary
The Business Services Coordinator will be responsible for finance functions such as accounts payable, procurement, travel approval and reporting, facility and asset management, and payroll coordination. This portion will work closely with the Foundation Accountant. Position responsibilities include the monthly reconciliation of the Arts and Sciences Foundation business credit card, timely voucher processing, purchase order requests, monthly expense reconciliation, reconciling direct bills through UNC’s customer billing management system, establishing vendor and/or independent contractors, and processing daily gift transmittals for donor gifts. 
This position will be responsible for the processing of travel requests and expense reports through the University’s travel system, Concur. Additionally, this position will serve as a key procurement coordinator for departmental needs. Planning, creating, and processing timely requisitions and purchase orders for office supplies and other needs. Tracking orders, monitoring on-time deliveries, asset management support, and managing inventory are key functions of this new business operations team member. 
The successful candidate will also be able to coordinate facility and asset management responsibilities as needed with Facilities, Housekeeping, Recycling, external vendors, and other campus units to ensure the safety, usability, and effective functioning of all Departmental space and equipment. 
This position will serve as TIMs/Kronos payroll administrator for the department. Additionally, the Coordinator will monitor and report on the student and temporary worker payroll expenses by producing monthly reports that examine budgets to actual. Assists Sr. Director/VP for Development Operations and Strategy and the Foundation Accountant in monitoring the vacancy rate savings, any overtime budget, and will help forecast personnel expenses.
This position will serve as the Human Resources liaison for the Arts and Sciences Foundation. This involves assisting hiring managers with the hiring lifecycle, talent management, retention and off-boarding. The position also administers the Arts and Sciences Foundation LinkedIn presence and provides internal reporting using Infoporte, PeopleAdmin, RASR and other reporting tools.
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
These responsibilities will require a detailed oriented and deadline driven individual to execute. Ability to communicate effectively, both orally and in writing. Good interpersonal skills and ability to work with people from diverse cultures and backgrounds. Planning and organization, business records administration, excellent written and oral communication, information processing and decision-making; Proficiency with Microsoft Office Suite.
Preferred Qualifications, Competencies, and Experience
Training and/or experience in Microsoft Excel. It is preferable that this individual has experience with accounts payable and feels comfortable interpreting the UNC-Chapel Hill and North Carolina State spending policies. Experience using the travel management software Concur preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Please note that a resume, cover letter, and list of references are required when applying to this position.
Quick Link https://unc.peopleadmin.com/postings/277138

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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