Business Services Coordinator

University of Colorado | CU Denver 
Wellness & Recreations Services/Housing & Dining
Business Services Coordinator
Position #00785089 – Requisition #22043

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families.  Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. 

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

About Auxiliary Services: Wellness & Recreation Services + Housing & Dining

• Wellness & Recreation Services (WRS) is a department within the Division of Student Success at the University of Colorado Denver. The office is committed to the delivery of quality, student-centered wellness and recreation services.  WRS provides inclusive facilities, programs, and services, which focus on the holistic wellness and recreation needs of a diverse study body. 
• Housing & Dining is a department within the Division of Student Success at the University of Colorado Denver. The office provides a vibrant On-Campus Living-Learning Experience that embraces the unique urban atmosphere of Denver as our backdrop for impactful and memorable learning. The values that guide us include:  Mental and Spiritual Well-being, Community, Inclusivity, Affordability, Responsive Customer Service, and Safety and Security. 

Position Overview: 
The Business Services Coordinator is a dual reporting staff member of Wellness & Recreation /Housing & Dining Auxiliary Services and serves in a multifaceted role. This position will support the administrative, procurement functions for the units including processing (HCM) transactions, provide professional support in the areas of human resources, procurement, reporting and the overall management of the administrative office. The position exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, analytical and technical skills. This position will help create, implement and manage student staff performance and development. The coordinator assists with all HR aspects of student employees, including handling payroll, time keeping, hiring, support and student staff performance. 

The Business Services Coordinator must be able to maintain a working knowledge at all times of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.  Duties include purchasing, processing documents, and overall management of office operations and logistics to enable the department staff to complete their tasks in a timely and efficient manner. 

This position will report to the Auxiliary Services Business Manager interacting with students, staff, faculty, and vendors on a regular basis.  

Examples of Work Performed:

• Perform the recruitment, hiring, offer letters, for student employees.
• Perform on-boarding for staff and student employees.
• Process and approve monthly and bi-weekly time collection.
• Assist in the implementation of procurement procedures, budget reconciliation and monitoring. 
• Responsible for the creating and processing of new positions and requisitions in HCM for student employees. 
• Track and maintain appropriate personnel records for students (sick leave, etc) on a regular basis.
• Determine the correct forms and steps necessary to accurately complete projects.
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files. 
• Coordinate workflow processes and audits in order to maintain maximum efficiency.
• Duties for this position include purchasing materials, supplies and equipment, subscriptions, and processes documents in order to establish contracts for vendors for services. 
• Overall management of office operations and logistics to enable the department staff to complete their tasks in a timely and efficient manner. 
• Support department in other financial duties including: cash handling, deposits, billing, accounts payable, and account management. 
• Refer to the Student Handbooks to try and resolve situations that arise, appropriately provide detailed reminders of policies and procedures, and send notifications to supervisors.
• Provide resources in the residence hall community for student interaction.
• Assist with special events as needed (campus move in, all staff training, convocation, etc.).
• This position is a Campus Security Authority (CSA)/Mandatory Reporter.
• Participate in ongoing training and development.
• Perform other duties as assigned.

Salary and Benefits:
The hiring range for this position has been established at $44,400 to $50,000.   

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
  
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Minimum Qualifications:  

• A bachelor’s degree in business, business administration, finance, accounting, education, public administration, higher education, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.
• One (1) year of professional level experience in human resources, payroll, financial operations or business administration.

Preferred Qualifications:

• Master’s Degree in business, business administration, finance, accounting, education, public administration, higher education or a directly related field from an accredited institution.
• Experience working with a diverse population of students in a non-profit or educational setting
• Experience with web-based information systems (i.e. Peoplesoft, Concur, StarRez, Salto).
• Experience in HR operations, processing or supporting payroll or hiring processes, or direct employee relations. 
• Experience with fiscal responsibilities.

Competencies/Knowledge, Skills, and Abilities:

• Demonstrated ability in conflict resolution skills.
• Ability to work with a multitude of students and university personnel.
• Strong organizational techniques with the ability to manage multiple tasks.
• Flexible in performance and willingness to make changes as organizational needs change.
• Ability to communicate effectively, both in writing and orally. 
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Full familiarity with office technology.

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]. 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.