Business Records Archive Review Project Manager

Stanford Libraries is currently seeking a Business Records Review Project Manager for a 1-year fixed term appointment. The project involves reviewing the extensive business records of a nonprofit corporation dating back over 151 years to organize the files into a comprehensive, understandable, and easily accessible format. 

This position will be supervised by the University Librarian and will be expected to collaborate and work with a variety of Stanford University Libraries staff, particularly those in Special Collections, Conservation, and Preservation. 

The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.  We are seeking a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently over 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

Core Duties*:

• Read and analyze complex agreements and business records, including gifts and purchases documents, donor agreements, and correspondence with many external organizations both private and public.
• Organize files into a comprehensive finding aid to streamline future usage of the business records for reference or discovery purposes. Note that the files are so extensive that only a start on this finding aid might be possible during this short-term appointment.
• Review large amounts of files and discerning which items need further follow-up and research.
• Collaborate with Stanford University Libraries staff to determine future reference needs with the business record archive.
• Write regular reports on review progress and communicating discoveries to appropriate stakeholders.
• Maintain confidentiality of organization and record information.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience:

• J.D. or similar is highly desirable
• An advanced degree in a social science is required

 Minimum Knowledge, Skills, and Abilities:

• Experience in archival research is highly desirable
• Successful experience in similar work in a research organization or agency is required
• Experience with reading complex agreements with meticulous attention to detail, and have excellent critical thinking skills to parse the history and timeline of the organization
• Recognition of substantial professional accomplishment both within and beyond Stanford is expected at this rank.
• Ability to articulate the role of the Library within the University and with other cultural heritage organizations. Ability to act as liaison between the Library and University and external partners.
• Exercise a high level of initiative, sound judgment and leadership.
• Evidence of specialized knowledge or advanced managerial/supervisory skills is expected.
• Experience with identifying, evaluating, recommending, and implementing new service programs, technology, and complex workflows.
• Technical skills: whether that be experience with electronic discovery software, databases, and document management systems, or familiarity with Excel.
• Attention to detail: a vital skill for document review, you’ll require the ability to review large volumes of documents with a level of accuracy and consistency.
• Analytical skills: as the goal of document review is to analyze and identify infringements of the law, an analytical mindset is essential.
• Communication skills: a critical part of the role is communicating your findings and recommendations effectively to lawyers and other stakeholders.

Strong candidate identified

Physical Requirements:

• Constantly sit, perform desk-based computer tasks.
• Occasionally stand/walk, twist/bend/stoop/squat, kneel/crawl, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely use a telephone, operate hand controls.
• Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

• May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends.

Work Standards:

• Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote culture of safety: Demonstrates a commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position is $125K-$162K per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Why Stanford is for You

Contemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!