Business Ops Specialist Sr

91991BR

Campus: Tempe

Business Ops Specialist Sr

Job Description

The Center for American Institutions seeks a dynamic, highly motivated Business Operations Specialist, Sr. to perform business operations and human resources duties in support of a new and unique program at ASU. The successful candidate will maintain effective working relationships with faculty, staff, students, vendors and donors to the center; handle confidential and sensitive information; use software applications as it applies to the position; and simultaneously manage multiple projects. 

Job Family

Business Operations

Department Name

Center for American Institute

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$60,000 - $65,000 per year; DOE

Essential Duties

• Prepares budget proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations; recommends equipment and resources for function/program.
• Assists faculty or research staff with pre- and post-award grants and contracts processes, including budget preparation; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.
• Provides work direction and oversight over the activities of assigned staff or student workers. Assist with the hiring of assigned staff.
• Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
• Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
• Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends or implements action to be taken.
• Coordinates internal and external audits, and prepares audit documents for payroll reconciliations, pcards, and financial records
• Coordinates the processing of personnel searches and hiring and maintains personnel files consistent with University policies and practices.
• Performs or manages all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.
• Represents the college/department and serves on various department and university committees.
• Interacts and maintains liaison with students, faculty, staff and outside/community members in facilitating program objectives.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of basic project management.
• Knowledge of supervisory practices and principles.
• Knowledge of procedures, methods and forms associated with automated accounting systems
• Knowledge of PC based software for spreadsheet, database, word processing and presentation applications
• Knowledge of principles and methods of statistical analysis as applicable to budget process
• Experience in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
• Experience in budget preparation and forecasting.
• Experience in designing presentation materials.
• Experience in coordinating activities and establishing priorities for self and others.
• Experience in establishing and maintaining effective working relationships.
• Evidence of effective communication.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25).
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives general review of objectives.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.