Business Operations Technician

Colorado State University, United States

Updated: about 2 years ago
Location: Fort Collins, COLORADO
Deadline: 18 Apr 2022

Posting Details
Posting Detail Information


Working Title Business Operations Technician
Position Location Fort Collins, CO
Research Professional Position No
Posting Number 202200499AP
Position Type Admin Professional/ Research Professional
Classification Title Technical/Support II
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $40,000 - $43,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 04/18/2022
Description of Work Unit
Colorado State University (CSU) is a tier one Carnegie Research Institution and a recognized leader in infectious disease research. The Department of Microbiology, Immunology and Pathology (DMIP) is a large academic and research department in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at CSU. Currently, MIP has 80+ faculty and 500+ total employees. The DMIP financial support team manages $20-$25M in research activity each year plus $9.4M in appropriated funds, as well as cash funded activities. This position will be located in the Microbiology Building on CSU’s main campus.
CSU offers employee benefits including but not limited to the following:
• Full-time administrative professional employees accrue nearly five weeks of paid annual leave and 15 days of paid sick leave every year as well as 10 designated holidays. Part-time employees accrue the same benefits on a proportional basis.
• CSU offers comprehensive health benefits and insurance plans to our employees, significant others and/or their families. For more information see: http://www.hrs.colostate.edu/benefits/fap-insplans-ancillary.html.
• CSU is not a social security employer. Administrative Professionals participate in a defined contribution plan (DCP) for retirement savings. CSU automatically contributes an amount equal to 12% of the pre-tax monthly salary and employees contribute an additional 8%. For more information, please see: http://www.hrs.colostate.edu/benefits/mandatory-retirement-plans.html.
• CSU offers 9 credits of higher education per fiscal year for a full-time employee. For more information regarding the employee study privilege, please go to http://www.hrs.colostate.edu/benefits/study-privilege.html. Part-time employees accrue similar benefits on a prorated basis.
• For a full list of CSU benefits and additional information, please see: http://www.hrs.colostate.edu/benefits.
Fort Collins is consistently ranked as one of the “Best Places to Live in America,” with similar designations from numerous magazines and polls since 2005 (see: http://www.fcgov.com/visitor/fcfacts.php).
Position Summary
The primary purpose of this position is to provide customer service and business operations support for the Microbiology Building located on Main Campus, including coordinating deliveries, room scheduling, facilities requests, financial document entry, etc. In addition, this position will oversee hiring for student employees, including background checks, I-9 verification, HR assignment entry, and bi-weekly hourly payroll. Due to the nature of the department’s work, this will be an in-person position located at the Microbiology Building.
Required Job Qualifications
- Bachelor’s degree from an institution of higher education
- Experience with Microsoft Office Suite
- Demonstrated experience with customer service, written and verbal communication skills confirmed by review of application materials
- Experience working in a team environment
- Attention to detail
Preferred Job Qualifications
- Bachelor’s degree in Business Management, Business Administration or related field
- Prior experience in Higher Education
- Experience balancing varied job responsibilities
- Commitment to diversity, equity, and inclusion
Diversity Statement
•Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Business Operations Support
Duty/Responsibility
Provide Microbiology Building main office customer service and business operations support including front-line customer service to students, visitors, and faculty. Accept deliveries of supplies, equipment, and other packages for 13-15 separate labs at the Microbiology Building location including notification of the appropriate lab personnel and follow-up to ensure that packages are picked up and delivered to the designated lab(s). Process Kuali financial transactions, including internal orders, billings, disbursement vouchers, requisitions, cash deposits, etc. Backup support for PCard (CSU Procurement Card) expense reallocation including assessing whether expenses are allowable and appropriate according to CSU, state and federal financial policies and procedures. As primary Microbiology Building Travel Arranger, coordinate and process travel documents including review of expenses (allowable, allocable, reasonable, and consistent), interpret travel guidelines and enforce travel regulations. Coordinate and manage Teams Voice transition and process for department. 
Percentage Of Time 35
Job Duty Category Manages Position Processes and Payroll for Associates and Students
Duty/Responsibility
Facilitate hiring process of student and non-student hourlies by providing training to supervisors on the Handshake job description posting process and TimeClock Plus approval process. Provide support for non-student hourly hiring in the Talent Management System and advise supervisor of requirements for job descriptions and postings. Coordinate TimeClock Plus training for new and existing hourly employees. Review TimeClock Plus entries including verification of hours and account(s) entered, and correction of errors. Coordinate hourly employee and associate hires including background check requests, paperwork completion, and HR system entry. Monitor work study award hours and non-student hourly 9-month employee limits, advising supervisors of required actions. Troubleshoot issues related to the timeclock entries and account changes. 
Percentage Of Time 50
Job Duty Category Graduate and Academic Program Support
Duty/Responsibility
Act as backup for the Administrative Coordinator for Graduate Programs to support current and prospective graduate students, including facilitating student stipends and tuition payments, tracking and monitoring degree progress, and providing routine academic guidance towards successful degree completion. Act as primary support for classroom draft scheduling. Assist with academic support such as coordination of applications and admissions processes.  Assist with recruitment processes including travel planning. 
Percentage Of Time 5
Job Duty Category Microbiology Facility Coordination and Building Proctor
Duty/Responsibility
As primary building proctor and key manager, respond to facilities needs by coordinating with CSU Facilities and external vendors to repair and replace capital assets, identify areas of concern, equipment moves, office space assignments, and storage needs. Perform proactive building walk-throughs to identify areas of concern and take appropriate measures to mitigate risks in the physical environment. Maintain up-to-date phone tree and the Emergency Response Plans for the Microbiology Building. Assist in development of facilities and safety trainings for Microbiology Building administrative and lab staffs. 
Percentage Of Time 10

Application Details


Special Instructions to Applicants
Please submit a resume, cover letter and contact information of three (3) professional references. In your cover letter, specifically address the required and preferred job qualifications of this position.
References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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