Business Operations Specialist Sr

Updated: 2 months ago
Job Type: FullTime
Deadline: 17 Oct 2022

84526BR

Off-Campus: Scottsdale

Business Ops Specialist Sr


Job Description

As the Business Operations Specialist Sr., you will drive critical business operations and finance functions for the Learning Enterprise team, with a particular focus on revenue operations and financial reporting. You will serve as a key connection point between the Business Operations team, teams across Learning Enterprise and internal and external partners, building the systems, processes, and infrastructure to ensure our ongoing financial sustainability as we scale our impact to millions of learners.

Working alongside the Director of Fiscal and Business Operations and a fast-growing team, you will develop, manage and control core revenue operations including accounts receivable, collections, internal transfers and grants management, and continue to grow our internal financial reporting capabilities to ensure that all teams are equipped with the information they need to make sound financial decisions. This role will also assist the Business Operations team with other core functions, including inventory control, travel, procurement and others as required.


Job Family

Business Operations


Department Name

Learning Enterprise


Full-Time/Part-Time

Full-Time


VP Code

Learning Enterprise


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.


Salary Range

$60,000 - $68,000 per year; DOE


Close Date

17-October-2022


Essential Duties

The Business Operations Specialist will help to manage Learning Enterprise’s core operational infrastructure and drive critical business operations functions in a rapidly evolving organization.  Your most important responsibilities will include:

Revenue Operations: 

Implement critical functions including invoicing, revenue collection and grant administration

  • Own Learning Enterprise’s invoicing processes, creating, processing and tracking invoices for both internal and external ASU partners on a monthly, quarterly and annual basis. Carefully monitor outstanding invoices to ensure payments are received and processed in a timely manner, and implement all internal revenue shares with ASU units promptly and efficiently
  • Work collaboratively with Learning Enterprise and internal and external partners to define and implement new Memoranda of Understanding and processes to set expectations for reporting and payment 
  • Support teams to receive and administer grant funding, partnering with ORSPA and the ASU Foundation

Financial Operations:

Support the management of LE’s financial operations to ensure ongoing financial sustainability 

  • Own Learning Enterprise’s revenue reporting and forecasting, tracking expected revenue and revenue share commitments to ASU units and external partners to aid in accurate forecasting and budgeting. 
  • Administer grant funding expenses and rebudgeting requests
  • Monitor account expenditures and address irregularities via corrective action
  • Organize and prepare departmental administrative and financial reports and advise teams on potential actions to enhance their financial sustainability

Business Operations

Support LE’s daily business operations between internal and external partners in order to meet goals and objectives

  • Administer high dollar procurement contracts between external partners, vendors, and central procurement
  • Assist with purchasing of supplies, services, and equipment with use of PCard and/or Workday purchasing procedures in accordance with established procurement and financial policies
  • Serve as travel cost center manager; ensuring travel requests and expense reports are within policy guidelines and reviewed and approved in a timely manner
  • Develop and implement procedures for daily operations of assigned functions according to established policies; prepare and update internal manuals.
  • Respond to audit requests and gather required documentation for payroll, Pcards and financial records

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

  • Experience working in ASU’s Workday financial system
  • Experience with ASU’s Concur travel system
  • Experience with accounts receivable and collections efforts 
  • Experience with Salesforce
  • Excel skills
  • Ability to effectively manage competing priorities
  • Skill in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems
  • Knowledge of state and federal laws pertaining to budgeting and accounting practices
  • Evidence of effective written and verbal communication skills
  • Ability to work autonomously and within a team
  • Skill in coordinating activities and establishing priorities
  • Skill in establishing and maintaining effective working relationships

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
  • Frequently required to stand for varying lengths of time and walk moderate distances to perform work 
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
  • Ability to clearly communicate to perform essential functions.
  • Use office equipment including a calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier
  • This position receives general review of objectives

Department Statement

We believe that the rigid and linear design of traditional higher education is neither an effective ladder to social and economic opportunity for all learners nor is it responsive to rapidly evolving workforce needs. ASU has responded to these challenges with the creation of Learning Enterprise (LE). We are guided by the belief that everyone should have universal access to education and opportunity. At every stage of life.

LE re-imagines the role of universities in society and evolves the design of learning offerings. These products (LE’s learning offerings) are academically rigorous, tech-enabled and outcomes-driven. They are stackable, accessible, and evidence-based — designed to respond to the needs of students, employers with the resources and values of the university. 

LE ‘s initial focus is on the following areas: Foundational skills and mindsets, Professional and technical career skills and Personal development, cultural and civic learning

At LE, we share a common set of values that guide our work and collaboration:

Scrappy. We are undaunted by challenges. We remain undeterred by anything that stands in the way of moving our vision forward. If we fall, we get up, over and over again. If it doesn’t exist, we create it. If something doesn’t work, we try something else.

Driven. We always push to be better for ourselves, for each other and for our students. We are not defeated or guided by the status quo. We see what could be and relentlessly pursue it.

Intentional Architects. We know our attitude towards what we are doing will determine our success. We see the big picture and take deep pride in building every block that makes up our long-term vision. We are motivated by the potential of a transformed future while remaining firmly focused on tending to the tasks in front of us today.

Leading from the heart. We deeply care about people and their well-being. Everyone is unconditionally supported. We believe in human potential and invest in continuous growth.

Candid collaborators. We share ideas and feedback at all levels. We have strong opinions loosely held and intentionally engage in debate. We strive for clarity through direct and honest communication. We know our work is better for it.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .


Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.


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