Business Operations Specialist, Sr.

100203BR

Campus: Tempe

Business Ops Specialist Sr

Job Description

The Department of Information Systems at the W. P. Carey School of Business is seeking a highly motivated and creative individual who can manage and complete multiple tasks and priorities for our Information Systems department within the W. P. Carey School of Business.  This position will work closely and collaboratively with our Department Chair, Operations Manager, faculty, staff students, and employer partners to plan, direct, organize, and execute against department requirements to ensure timely delivery of department outcomes for financial outcomes and industry engagement.

Job Family

Business Operations

Department Name

WPC Information Systems

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $65,000 per year; DOE

Essential Duties

• Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts including grants, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action. 
• Processes travel reimbursements, approving purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies. 
• Organizes and/or prepares departmental financial reports; analyzes, summarizes and interprets information; recommends action to be taken. Responds to audit requests and gathers documentation for payroll, pcards, and financial records. Also performs payroll and pcard reconciliations. 
• Prepares budget proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations.  
• Manages the department’s visiting scholar program.
• Plans, develops, implements, and manages industry outreach and engagement within the Information Systems Executive Advisory Council.   
• Works closely and collaboratively with key stakeholders in order to effectively manage day-to-day activities of our industry collaboration and financial outcomes; 
• Builds, develops, and maintains collaborative working relationships with department team, participants and employer partners vital to industry engagement success. 
• Prepares and maintains all reports including milestones/deliverables, outreach activities, industry collaboration’s progression. 
• Proactively identifies, helps develops and deploys solutions to improve effectiveness of department operations and industry engagement. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of financial administration principles, financial analysis, budget preparation and forecasting
• Experience in accounting and account reconciliations
• Experience engaging with corporate partners and industry leaders
• Experience planning and implementing new initiatives
• Experience working in a higher education environment
• Experience in Microsoft Office and Adobe software
• Experience and sensitivity working with colleagues and students from diverse backgrounds and a commitment to fostering an inclusive work and learning environment in which students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive

Working Environment

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.
• Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties. Deliver presentations.
• Exercises judgment within broadly defined practices & policies in selecting methods, techniques & evaluation criteria for obtaining results.
• Regular managerial review of results and objectives.
• Use of software and computer equipment (monitor, keyboard, mouse) for extended periods of time.
• Travel to host events.

Department Statement

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 20,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country. 

W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey.  Learn more at wpcarey.asu.edu .

All we do at ASU is guided and inspired by the University Charter, which reads: 
ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

The W. P. Carey School of Business values our cultural and intellectual diversity and continually strives to foster a welcoming and inclusive environment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.