Business Operations Specialist Sr.

74026BR

Campus: Downtown Phoenix

Business Ops Specialist Sr

Job Description

Under general supervision of Chair/Director or designated department administrator, plans, organizes and coordinates the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include budgeting, accounting, payroll, staffing, academic services, and other functions designated by unit administrator. Exercises autonomy and final decision making authority. This position is intended to cover a broad range of responsibilities in the absence of a designated HR or financial specialist(s). 

This position is based at the Downtown Phoenix campus and on-site work will be required.

Job Family

Business Operations

Department Name

Community Resources/Developmnt

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 - $60,000 per year; DOE

Close Date

14-December-2021

Essential Duties

• Prepares budget proposals and recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations; recommends equipment and resources for function/program.
• Assists faculty or research staff with pre- and post-award grants and contracts processes, including budget preparation; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.
• Provides work direction and oversight over the activities of assigned staff or student workers.
• Assists with the hiring of assigned staff.
• Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
• Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
• Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends or implements action to be taken.
• Coordinates internal and external audits, and prepares audit documents for payroll reconciliations, p-cards, and financial records
• Coordinates the processing of personnel searches and hiring, faculty promotion and tenure processes within the department, and maintains personnel files consistent with University policies and practices.
• Performs or manages all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.
• Assists with or oversees coordination and development of course schedule, text book ordering, and classroom scheduling.
• Oversees, develops, and facilitates events, workshops, meetings or conferences; coordinates logistics, scheduling and participant communications; development of brochures or other unique projects.
• Represents the college/department and serves on various department and university committees.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
• Responsible for front desk duties and coverage. A few of the main duties of the front desk include but not limited to, answering phone calls, taking and forwarding messages to appropriate person/s. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of basic project management.
• Knowledge of supervisory practices and principles.
• Knowledge of procedures, methods and forms associated with automated accounting systems
• Experience in using PC based software for spreadsheet, database, word processing and presentation applications
• Knowledge of principles and methods of statistical analysis as applicable to budget process
• Experience in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
• Experience in budget preparation and forecasting.
• Experience in designing presentation materials.
• Skill in coordinating activities and establishing priorities for self and others.
• Skill in establishing and maintaining effective working relationships.
• Evidence of effective communication skills, both verbal and written.
• Experience in using organization and detail oriented skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work 
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Communicate to perform essential functions.
• Use office equipment including a calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier
• This position receives general review of objectives.

Department Statement

The Watts College of Public Service embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with that intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.

The School of Community Resources and Development(CRD) is seeking a Business Operations Specialist Senior(BOSS) to support two schools CRD and School of Social Work (SSW) team. Under general supervision, this position plans, organizes and coordinates the business operations functions in accordance with established goals, priorities, time limitations and guidelines. The BOSS serves an important role within CRD and SSW ensuring continuity of operations with college-wide business operating functions, providing the versatility and agility to respond to evolving and dynamic needs. This position will also participate as a contributing member of the school’s overall business services staff to assist in business process improvement.

This position reports to the Assistant Director of Operations with the School of Social Work and will interact with College and unit-levels requiring a high level of discretion and professional communication.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

COVID-19 Vaccination Requirements - Under the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations, ASU expects all employees, including new hires, to be vaccinated unless they have an approved medical or religious accommodation. Proof of vaccination will be required by January 4, 2022. For questions about medical or religious accommodations, please visit the Office of Diversity, Equity and Inclusion’s https://cfo.asu.edu/DEI and see “Workplace accommodations”.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.