Business Operations Specialist, Honors College

Job Summary

The Business Operations Specialist provides high level support to a department and/or college. This position monitors, processes, reviews, and approves transactional activities related to human resources, budget, and procurement processes.
FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

• Provides high level support of day-to-day business operations including finance, human resources, procurement, budgets, contracts, and accounts payable.
• Monitors assigned account balances and budget activity to ensure sufficient funds for program requirements. Initiates budget transfers, amendments, and accounting adjustments.                                                                  
• Initiates and/or approves human resources transaction including hires, job edits, compensation changes, period activity pay, and employee separations.                                        
• Initiates and/or approves procurement transactions including requisitions, receipts, p-cards, spend authorization requests, and expense reports.
• Researches and responds to questions and issues regarding finance, budget, human resources, or procurement transactions for assigned departments and/or college.  Escalates complex issues to leaders within department. 
• Assists with special projects as assigned such as year-end closeout, data validation, mass data corrections, etc.

Other Job Duties

• Performs other job-related duties as assigned.
• Manages the Honors Development Fund process including reviewing applications, making recommendations to the Honors College Dean, communicating the Dean’s decision, and maintaining related records and statistics.

Additional Job Description

Required Qualifications

• High school diploma or equivalent.
• Six years of relevant full-time experience in accounting, bookkeeping, payroll, finance, and/or budgeting.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).

Preferred Qualifications

• Bachelor’s degree from an accredited institution in Accounting, Business Management, Finance, or closely related field.
• Work experience in a higher education setting.
• Experience with Workday Finance and HCM [Human Capital Management] modules.

Knowledge, Skills & Abilities

• Knowledge of basic bookkeeping, budget, human resources, and/or procurement principles.
• Knowledge of or ability to learn Workday Finance and HCM [Human Capital Management] modules. 
• Skill in completing assignments accurately and with attention to detail.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to collect, analyze, organize and present complex financial data in a meaningful manner.

Salary Pay Grade 15