Business Operations Specialist

87522BR

Campus: Tempe

Business Operations Specialist

Job Description

The Business Operations Specialist performs a broad scope of fiscal and operational duties and provides guidance to staff in support of ASU policies and procedures for Educational Outreach and Student Services - Student Connection and Community. This position assists with the basic budgeting, planning, organizing, coordinating and oversight of the business operations functions in accordance with established university goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of responsibilities to support many functions within the Student Connection and Community Office. The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.

Job Family

Business Operations

Department Name

Student Connection & Comm

Full-Time/Part-Time

Full-Time

VP Code

EDUC OUTRCH & STDT SVCS

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 - $48,000 per year; DOE

Close Date

31-January-2023

Essential Duties

• Work independently and exercise professional judgement to serve as a knowledgeable and helpful resource
• Keep up to date on ASU and department policies and procedures to ensure accurate output and processing
• Assist students and staff with their trip requests and expense reports
• Process a variety of account expenditures, maintain and reconcile detailed expenditures for several accounts
• Order supplies for office and personnel
• Assist with special projects, requiring problem solving, research and recommendation of next steps
• Initiate and or approves financial transactions in university accounting systems ASU ‘s Financial Management Systems in accordance with best practices.
• Provide solutions to problems presented by customers, colleagues and student, recommends changes to methods or procedures to management, utilizing knowledge of university policy and procedure to ensure accurate financial processing.
• Advice and counsel on accounting and procurement matters to department and/or university staff, provides program specific training to campus users as needed, such as financial literacy (cash handling, expense and purchasing guidelines) to new staff, and best practices for student award expenditures.
• Maintain a departmental p-card(s), including daily management, document retention and monthly reconciliations.
• Assist with document retention and audit requests by gathering documentation and financial records
• Assist in the oversight of physical spaces and providing coverage in student spaces as needed.
• Cover for areas which need assistance, same duties as listed above but for possible student centers and staff who will require assistance with functions in various areas, such as Workday and PCard, Travel, Scholarships
• Perform other duties, as assigned.

Days and Schedule: Work location is primarily at the Tempe campus; however, incumbent may be required to travel to off-campus events and other ASU campuses to perform work driving their own vehicle. This position is a Full-time position from Monday - Friday 8:00AM - 5:00PM, evenings and weekends may be occasionally be required.

Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of standard office and administrative practices
• Demonstrated knowledge of ASU accounting systems, procedures and techniques (Workday preferred)
• Experience using a financial system, human resource management system and reporting systemin a higher education environment (FMS, PeopleSoft and Kenexa preferred)
• Demonstrated knowledge of ASU travel policies and procedures, specifically within Concur
• Experience working in a fast-paced environment with competing deadlines
• Experience working with detailed financial and human resources reconciliations
• Experience with Microsoft Office (Word, Excel, Outlook and Visio)
• Experience in customer service
• Evidence of effective written and verbal communication skills
• Experience handling cash, managing a departmental purchasing card and assisting in the operation of a fiscally sound environment
• Ability to interpret, educate about and enforce university, divisional and department policy
• Skill in preparing detailed reports on a timely basis.
• Ability to perform detailed work in an open and shared work space.
• Ability to supervise student employees

Working Environment

• Walk throughout campus for meetings or events, regardless of the weather
• Ability to travel to all ASU Campuses as needed
• Professionally represent department/program
• Complete detailed work with constant interruptions in a high traffic area
• Work collaboratively across various departments within the University and with diverse populations and groups to achieve objectives
• Use computers effectively including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
• Work in an office setting and use office equipment (i.e. printers, copiers, fax machines, telephones)
• Use critical thinking to make decisions and/or analyze data
• Evaluate program effectiveness and compliance with university and department requirements
• Handle cash in accordance with university policies and procedures
• Communicate effectively both orally and in writing
• Sit or stand for prolonged periods of time
• Climb stairs in locations with no elevator, such as with the mezzanine area of the Memorial Union
• Bend and squat
• Ability to lift 35 pounds

Department Statement

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Connection and Community, Student Government, Student Media, Career Services, Access ASU and others.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.