Business Operations Specialist

87777BR

Campus: Tempe

Business Operations Specialist

Job Description

A Business Operations Specialist is needed to assist with business operations functions in the Office of General Counsel, but also as needed in Executive Administration. This position is intended to cover a broad range of responsibilities primarily assisting with reviewing, tracking, monitoring, troubleshooting, paying, and reconciling invoices for legal services.  The Business Operations Specialist ideally will have experience in a variety of business operations functions including finance, HR and travel.

Job Family

Business Operations

Department Name

Office of General Counsel

Full-Time/Part-Time

Part-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$24,000-$30,000 per year; DOE

Close Date

02-February-2023

Essential Duties

• Reviews, monitors, troubleshoots, pays and reconciles invoices for legal services; carefully tracking to ensure payments are made from appropriate cost centers and accounting adjustments are completed as needed. 
• Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
• Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and/or Workday purchasing procedures in accordance with established procurement and financial policies.
• Assists with coordination and processing of personnel searches and hiring within the University’s hiring system, Kenexa BrassRing, and maintains personnel files consistent with University policies and practices.
• Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken.
• Responds to audit requests and gathers documentation for payroll, Pcards, and financial records.
• Performs payroll and pcard reconciliations.
• Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time reporting.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with Brassring
• Experience working in ASU’s Workday financial system
• Experience with ASU’s Concur travel system
• Experience with Excel skills
• Experience in managing competing priorities
• Experience in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
• Evidence of effective communication skills
• Experience in working autonomously and within a team
• Experience in coordinating activities and establishing priorities.
• Experience in establishing and maintaining effective working relationships.

Working Environment

Work is performed in a standard office environment subject to prolonged periods of sitting and operation of computer equipment requiring keyboarding. 

Department Statement

The Office of General Counsel is located in the ASU Fulton Center, at 300 E. University Drive, Suite 335, Tempe, Arizona.  For more information about the Office of General Counsel visit our web site at www.asu.edu/ .

ASU offers competitive benefits to its eligible employees including vacation time, paid holidays, sick leave, self & dependents reduced tuition, retirement, group life insurance, long-term disability coverage, medical insurance programs, flexible benefits plan and dental insurance plans.  To find out more about our benefits please go to http://www.asu.edu/hr/benefits/index.html .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.