Business Operations Specialist

84175BR

Campus: Tempe

Business Operations Specialist

Job Description

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

The Luminosity Lab in the Ira A. Fulton Schools of Engineering at Arizona State University is seeking a Business Operations Specialist to perform complex administrative functions:  planning, organizing and carrying out duties in accordance with established goals, priorities, time and funding limitations.  These functions include: event planning (e.g., meetings and webinars), document preparation, webpage maintenance, purchasing, account management, and various administrative services that require initiative and judgment as well as the ability to work independently under general direction.

Job Family

Business Operations

Department Name

Engr Luminosity

Full-Time/Part-Time

Full-Time

Scope of Search

Arizona Board of Regents

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$45,000 – $60,000 per year; DOE

Close Date

22-September-2022

Essential Duties

• Processes travel authorizations and expense reports, purchases supplies and services, and equipment with use of P-Card or other purchasing options in accordance with established procurement and financial policies
• Manages purchasing card, including reconciling multiple cards for the unit
• Assists with account management and reconciliation
• Develops and facilitates events; coordinates logistics, scheduling, and participant communications; development of brochures or other unique projects
• Responsible for scheduling and coordinating meetings, and appointments; makes necessary travel reservations and itineraries; determines and prepares background materials needed
• Approves hourly time utilizing the TAS and DTA systems
• Transact hiring utilizing the BrassRing system
• Maintains electronic HR files in compliance with audit standards
• Conducts payroll reconciliations, redistributions, and annual data verifications utilizing multiple data and reporting systems
• May supervise student workers     
• Participates in special projects as directed
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in business operations or financial services within a higher education environment
• Experience working effectively in a fast-paces dynamic environment subject to quickly changing priorities and potentially conflicting deadlines, both independently and as a member of a team
• Experience in maintaining financial records and processing orders for supplies, services, and equipment
• Experience with travel policies and procedures and working with an online travel request system (ASU Experience preferred)
• Evidence of effective communication skills in public and interpersonal settings and a high level of customer service
• Experience in preparing detailed reports
• Demonstrated knowledge of procedures, methods and forms associated with automated purchasing and accounting systems
• Experience in use of ASU university systems: Workday, Concur, Sunrise, Data Warehouse

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions. Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives regular review of objectives.

Department Statement

The Ira A. Fulton Schools of Engineering is the largest engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts.  We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset combined with nearly 47 graduate degree programs and 25 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.
The Fulton Schools of Engineering on the Tempe and Polytechnic campuses is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, and provides service to the profession and community. Creating diverse and inclusive communities are central to our values. With a firmly set direction to continually increase representation, foster belonging, empower diversity of thought, we are also strengthening our commitment to excellence in research, engagement and high-quality education. Learn more at https://engineering.asu.edu.

Working at ASU has outstanding benefits which include: health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.