Business Operations Specialist - Accounting

72812BR

Campus: West

Business Operations Specialist

Job Description

The New College of Interdisciplinary Arts and Sciences, Office of the Dean and Vice Provost seeks a Business Operations Specialist - Accounting (BOS) to join and support the Fiscal and Business Services Team. The college is located on ASU’s west campus in Glendale, Arizona.   

Under the supervision of the Business Operations Manager, the BOS will facilitate all purchasing and procurement for the Office of the Dean.  This process includes creating requisitions, working with suppliers/vendors, and tracking purchase orders.  The purchasing and procurement process requires regular communication with university buyers and suppliers/vendors to ensure purchases are completed in a timely manner within the procurement guidelines. This process requires effective verbal and written communication skills.  

In addition, the BOS will process and maintain Purchasing Card (P-Card) transactions and documentation.  The position will also process other financial transactions, monitor and maintain accounts, prepare accounting reports, review monthly financial reports, reconcile accounts and prepares spreadsheets using MS Excel.  

Job Family

Business Operations

Department Name

New Interdisc Arts & Sciences

Full-Time/Part-Time

Full-Time

VP Code

PROVOST/WEST CAMPUS

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$41,000 - $55,000 per year; DOE

Close Date

25-October-2021

Essential Duties

Purchasing and Procurement: 

• Facilitate the buying of goods and services from the initial order through delivery of goods and services to end user, in keeping with university policies and procedures for purchasing and procurement. 
• Creating requisitions, ensuring suppliers/vendors are registered. 
• Monitor purchase orders and invoices. 
• Requires effective verbal and written communication skills.  

• Processes and monitors P-Card transactions. 
• Reconciles and maintains supporting documentation and applies costs to the appropriate accounts. 
• Facilitates the review of all departmental P-Cards by confirming all statements and transactions are accounted for on a monthly basis, and assists with audits.     

• Monitors, maintains and reconciles a variety of accounts. 
• Provides detailed expense reports to departments. 
• Processes various transactions in the Workday financial management system. 
• Performs routine financial-related functions including accounting journal entries. 
• Creates special reports using on-line tools such as Analytics, Workday and MS Excel. 
• Provides assistance with the management of the scholarship program and special projects.  
• Other duties as assigned. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with the basic principles, practices, and methods of accounting and budgeting.
• Experience in Workday or other automated financial systems.
• Experience in purchasing and procurement.
• Experience in P-Card maintenance.
• Experience in reconciling accounts.
• Experience in financial transactions. 
• Experience in accounts payable.
• Experience in MS Excel.
• Experience exercising judgment, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
• Experience in working in an environment subject to tight deadlines, potentially quickly changing and conflicting priorities.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

This position is located at ASU's West campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU's New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU's West campus. 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.