Business Operations Manager, School of Architecture & Environment

Apply now Job no:533234
Work type:Officer of Administration
Location:Eugene, OR
Categories:Accounting/Finance, Administrative/Professional, Administrative/Office Support, Architecture/Art/Design, Business Administration/Management, Operations/Infrastructure

Department: School of Architecture & Environment, College of Design
Appointment Type and Duration: Regular, Ongoing
Salary: $69,000 - $75,000 per year
Compensation Band: OS-OA07-Fiscal Year 2023-2024
FTE: 1.0

January 29, 2024; position open until filled

Please include the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• The names of at least three professional references, their e-mail addresses, and telephone numbers. Candidates will be notified prior to references being contacted.

Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.

To receive a copy of the full position description, please send an email to [email protected]. Salary offers are determined based on final candidate qualifications and experience; and the application of fair, equitable, and consistent pay practices at the University.

The School of Architecture & Environment is one of the main academic units within the College of Design. The School of Architecture & Environment has an operating budget of $9 Million annually and is the academic home for 46 tenure-track faculty members, as well as many non-tenure-track faculty and adjunct-level instructors.

The College of Design’s School of Architecture & Environment (SAE) is looking for a dynamic and innovative professional to join its team as its Business Operations Manager. As the primary administrative officer and liaison with the Central Business Services Office (CBSO), you will help shape SAE’s financial, operational, and staffing processes, contributing to the realization of its mission and goals.

In this influential position, you will exercise broad responsibility and independent decision-making authority, overseeing crucial functions such as budgeting, expenditure tracking, and reporting. Your role includes financial forecasting and projections and ensuring the efficient utilization of resources to fulfill the SAE’s mission. You will play an important role in non-academic personnel actions, including hiring, and you will supervise a dedicated team, fostering a collaborative and thriving work environment.

As the key connection between SAE leadership, the Assistant Dean for Finance and Operations at the College of Design, and the CBSO, you'll play a vital role in aligning the unit's business operations with the university's guidelines. Your collaborative efforts with the Director of SAE will be instrumental in driving the unit's success.

If you're a visionary leader ready to make a significant impact, apply now and be part of a team that values your expertise and commitment to excellence. Join us in shaping the future of the School of Architecture & Environment.

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of supervisory experience of two or more employees, or an equivalent combination of lead work experience and/or supervision training.
• Experience in accounting, budget management, compiling and reporting financial information, and the ability to analyze and track budgets.

• Ability to work effectively in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students from diverse backgrounds and cultures.
• Ability to meet deadlines, proactively anticipate needs, manage and prioritize multiple tasks or projects, and work independently without supervision, while handling frequent interruptions and shifting priorities to ensure the success of projects and regular workflow.
• Excellent problem-solving ability, including attention to detail and consistent follow-through.
• Ability to manage conflict with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information, and escalate appropriately if needed for further resolution.
• Ability to improve administrative processes and delegate responsibilities to form a cross-trained team environment and use resources effectively.
• Strong interpersonal and written communication skills.
• Strong analytical and critical thinking skills, including the ability to analyze, summarize, and effectively present and distribute data and reports to the Assistant Dean and Director of SAE.
• Ability to analyze and develop fiscal recommendations.
• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications
• Commitment to and experience with promoting and enhancing diversity and equity.
• Advanced knowledge of accounting concepts

• Bachelor’s degree in business or accounting.
• Experience in purchasing, contracting, and financial analysis.
• Advanced experience with coordination of budgets to support teaching plans and ensure fiscal responsibility.
• Knowledge of and experience with UO software platforms, including Banner, Cognos, and MyTrack.
• Experience in an institution of higher education and understanding of related organizational structures, policies, and procedures; or equivalent experience in a similarly complex organization.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .