Business Operations Manager

88935BR

Campus: Tempe

Business Operations Manager

Job Description

The Lunar Reconnaissance Orbiter Camera (LROC) team seeks a Business Operations Manager to organize, facilitate, and administer all business operations for its sponsored and non-sponsored awards. This job will provide administrative supervision and program coordination of approximately 10 grants and contracts (including subcontracts) ranging in funding from ~$10,000 to >$10,000,000.  The position also provides key support for proposal development and submission. The successful candidate will interact with the University community, outside academic institutions, business organizations, government agencies, researchers, staff, students and the public sector to advance program objectives.

EXPECTED DAYS AND SCHEDULE: Monday-Friday 8:00AM-5:00PM on the ASU Tempe campus.

Job Family

Business Operations

Department Name

Lunar Recon Orbiter Sci Ops Cn

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$60,000 - $85,000 per year; DOE

Essential Duties

Budgeting, Accounting and financial reporting (30%)

• Prepare annual budget for LROC, and other awards as needed.
• Prepare monthly and quarterly account reconciliations and year-end balance projections.
• Prepare monthly 533M and quarterly 533Q report
• Provide ad-hoc financial reporting to support business decisions
• Recommend and establish systems or procedures for monitoring and controlling expenditures
• Program interfaces (including quarterly fiscal meetings) between ASU and outside agencies such as JPL, Goddard Space Flight Center, NASA, and commercial space entities.

• Act as primary human resources contact
• Interface with PI and managers to coordinate the processes and perform tasks for personnel hires, promotions, notice of appointments, salary adjustments, performance evaluations and terminations.
• Serve as Department Time Administrator to ensure the timely and accurate recording of employee hours.
• Handle payroll processing and reconciliation, including, time approval and position accounting.
• Review effort certification reports and advise PI on accuracy.
• Advise on personnel issues, including, compensation, performance issues, etc.

• Manage the purchase of goods and services. Process purchase orders, employee expenses and purchasing card transactions in accordance with applicable ASU policies and procedures, and ensure appropriate accounting of transactions.
• Monitor PO’s, and manage receipts and accounts payable in Workday.
• Monitor p-card transactions in PaymentNet for appropriateness, accuracy of account and expense codes, and timely reconciliation.

• Interact with the PI, managers, NASA, and subcontractors to prepare and coordinate institutional endorsement and submission of proposals for LROC future extended missions and funding opportunities.
• Become familiar with program requirements and ASU proposal processes and systems to adequately support proposal development.

• Interact with NASA and Research Operations to ensure timely processing and execution of contracts, funding and no-cost extensions.
• Administer the receipt and processing of subaward invoices and monthly reports
• Provide contract support to other LROC awards.

• Process and approve travel requests and expense reports, and serve as key point of contact for questions related to travel and Concur (travel system).
• Act as Concur Delegate for PI to assist with travel requests and reports.

• Supervise the Student Program Aide positions - provide or furnish training, assign responsibilities and tasks, and monitor performance.
• Assist with organizing and providing logistical support for events and meetings, including education public outreach (EPO).
• Work with SESE to conduct LROC annual space inventory.
• Request or approve key requests.
• Perform other tasks as assigned by the PI or Program Manager.

Minimum Qualifications

Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a Master’s degree in Accounting, Finance or related field of study.
• Experience in accounting and budgeting (five years);
• Demonstrated knowledge of basic project management;
• Experience at performing budget analysis,
• Experience in coordinating and managing multiple tasks and establishing priorities;
• Experience in work that requires attention to detail, teamwork skills, and ability to meet deadlines;
• Demonstrated problem-solving and independence in performing responsibilities.
• Evidence of effective communication skills with a strong focus on collaboration and a high level of customer service;
• Evidence of critical thinking and time management skills;
• Evidence of understanding stakeholder needs, requirements, and requests;
• Demonstrated knowledge of administrative sponsored project proposal development and award administration.
• Demonstrated knowledge with business software such as Peoplesoft, Workday, PaymentNet, Microsoft Office, or Concur.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%).
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives general review of objectives.

Department Statement

We are committed to fostering a diverse, equitable, and inclusive environment in which all employees feel supported and have the opportunity to succeed. 

The Lunar Reconnaissance Orbiter Camera (LROC) is the imaging system on board NASA's Lunar Reconnaissance Orbiter. LROC is managed and controlled from its location on the ASU Tempe Campus. It is collecting data and doing ground breaking research that is fundamentally transforming our understanding of the Moon while trailblazing a path for future lunar exploration. LROC is uncovering much needed information about potential landing sites, location of important lunar resources and new scientific discoveries.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.