Business Operations Manager

Updated: about 1 month ago
Job Type: FullTime
Deadline: 12 May 2021

67536BR

Campus: Tempe

Business Operations Manager


Job Description

The REACH Institute, Department of Psychology within the College of Liberal Arts and Sciences seeks a dynamic individual to serve as Business Operations Manager to assist in the transition of personnel and projects to ASU from another institution. Post-transition, this position will administer and control the business operations functions of these projects and serve as a resource to the newly transitioned team.  These functions include pre-award coordination, monitoring post-award budgeting, managing external sales, purchasing and financial management, research compliance, human resources and payroll management, strategic planning, internal administrative systems and other special projects designated by the PI.  This position requires broad management capabilities and strategic responsibilities that require independent judgment.  The incumbent will interact with staff, faculty, and administrators at all levels of ASU, including a large remote team, and should exhibit strong abilities managing multiple tasks and priorities, demonstrating initiative, and attention to detail.  This position will report to Dr. Abigail Gewirtz, Foundation Professor in the Department of Psychology/REACH Institute.

This job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).


Job Family

Business Operations


Department Name

Psychology


Full-Time/Part-Time

Full-Time


Scope of Search

Arizona Board of Regents


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.


Salary Range

$67,000 - $75,000 per year; DOE


Close Date

12-May-2021-EXTENDED


Essential Duties

  • Assist in preparation and/or coordination of major operational and special budgets; prepare budget projection, forecasts and analyses.
  • Prepare or participate in the preparation of financial and administrative reports; analyze and interpret statistical, financial and management planning data for decision-making and strategic planning.
  • Design, develop, and implement new administrative systems and processes to simply tasks and ensure efficient and effective operation of the office.
  • Assist with monitoring research compliance issues (conflicts of interest, HIPAA/human subjects training, IRB protocols, etc.).
  • Develop and collaborate on business models to meet project goals and promote growth and sustainability.
  • In consultation with financial staff, monitor, analyze, and re-budget as needed on sponsored and non-sponsored accounts to ensure compliance with funding agency, and University requirements.
  • Prepare financial reports, projections, and related documentation in consultation with financial staff.
  • Work with Institute personnel, PIs, ORSPA, The College, other departmental accountants, subaward institutions, and funding agencies to initiate, monitor, and resolve sponsored projects progress reports, carryforward requests, extensions, closeout, re-budgeting, personnel changes, and other post-award activities as needed.
  • Oversee external sales activity, including preparing invoices and contracts and monitoring transactions, conducting rate development analysis.
  • Administer project and externals sales budgets, expenditures and revenues; review and authorize purchase of supplies, services, and equipment.
  • Provide monthly reconciliations and reviews on all accounts administered.
  • Coordinate personnel matters such as payroll actions, classification, recruiting, new hire actions, interviewing and selecting new staff, employee grievances, or other applicable issues.
  • Maintain documentation on volunteers; advise personnel on policies for volunteers.
  • Supervises, evaluates, and directs the work of assigned staff; leads bi-weekly staff meetings.
  • Oversees and approves financial/purchasing transactions and may process reimbursements, travel, purchasing, and pcard transactions. Coordinates with IT and Facilities Management as necessary.
  • Works with faculty on after-the-fact/effort reporting approvals.
  • Coordinates internal and external audits, and prepares audit work papers.
  • Keeps informed of, interprets, and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agency; informs affected staff and faculty as changes occur. Develops recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals.
  • Participates in development of long-range strategic plan for the projects and coordinates communication of objectives to achieve goals.
  • Provides technical and professional direction to the projects as required.
  • Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

  • Demonstrated knowledge of management principles and practices.
  • Demonstrated knowledge of accounting and budgeting practices and principles.
  • Demonstrated knowledge of state and federal laws pertaining to budgeting and accounting principles. Experience in developing detailed and complex budgets.
  • Experience in using Microsoft Office applications.
  • Experience using ASU administrative systems (i.e. Workday, PeopleSoft, Kenexa).
  • Experience using ASU reporting Dashboards, Analytics, and queries in MyReports/AWS.
  • Experience preparing detailed financial reconciliations and expense tracking reports.
  • Experience managing, supervising and evaluating the work of assigned staff.
  • Experience working in business administration at a higher education institution.
  • Evidence of effective verbal and written communication skills.
  • Experience in using organizational skills.
  • Experience in establishing and maintaining effective working relationships.
  • Experience in working independently, exercising analytical skills, and decision making, in an environment subject to minimal direction/supervision.
  • Experience in working effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through of activities within assigned work.

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
  • Stand for varying lengths of time and walk moderate distances to perform work.
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
  • Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
  • Communicate verbally and in writing to perform essential functions.
  • Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
  • Reports directly to chair or director.
  • Supervises professional and administrative staff and regularly provides review of their performance and achievements.
  • Receives regular review of performance for achievement of established objectives.

Department Statement

The Department of Psychology is among the largest and most popular departments on the ASU Tempe campus. Our mission is to create an environment that prepares undergraduates to take their place in the world, more effective for what they have learned with us; graduates to conduct innovative psychological research and pursue careers that use those skills to the benefit of their community; and faculty to grow in expertise both in teaching and scholarship.

Six basic areas of Graduate specialization form the core of our department: Behavioral Neuroscience, Clinical Psychology, Cognitive Science, Developmental Psychology, Quantitative Psychology, and Social Psychology.

Interactions among faculty and students across these areas are central to a variety of ongoing research and educational programs in the department. Faculty and students are also actively involved with a number of other centers, institutes, and research groups on campus that promote trans disciplinary approaches to issues of local and national significance, affording outstanding research and training experiences that extend beyond traditional disciplinary boundaries.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .


Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.


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