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Closing Date:
Type of Position:
Professional Staff - Institutional Affairs
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Day Shift (United States of America)
Sponsorship Available:
No
Institution Name:
University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.
Department:
Health Services
Department's Website:
Summary of Job Duties:
The Business Manager (BM) works closely with the Director to maintain a welcoming campus-based medical clinic. In addition, the BM assures that medical services are following college health standards of care and that the legislative requirements of the clinic are met in a timely manner. Another important aspect of the BM position is close scrutiny of the clinic billing process to safeguard accuracy and maintain an adequate level of funding. This position also supervises non-clinical staff and helps ensure a customer service focus while providing adequate coverage. In addition, this position makes certain the clinic is well stocked with the materials, supplies, and services required to provide excellent patient care. This position is governed by state and federal laws as well as agency and institution policy.
Qualifications:
Required Education and/or Experience
Bachelor’s degree preferably in business, information technology or communications;
Expertise with databases and Microsoft Office;
Demonstrated experience with administrative office management and procurement;
Minimum 2 years administrative/accounting/billing office experience.
Preferred Education and/or Experience
Administrative experience in a medical clinic;
Experience supervising administrative/receptionist staff;
Expertise in using BANNER database;
Experience in using Workday software.
Job Duties and Responsibilities
Daily Operations & Supervision
Assume administrative and management functions of Health Services in the absence of the director;
Supervise non-clinical staff;
As needed, fill in for front line administrative staff;
Ensure clinician credentials are up to date;
Ensure clinicians’ quality reviews are performed quarterly;
Ensure clinicians' quality review plans are updated and signed annually;
Order immunizations through UAMS outpatient pharmacy;
Assist with coordination of outsourced lab services;
Other duties as assigned.
Purchasing, Budget & Billing Management
Manage all financial transactions of the department including purchasing and budget oversight;
Serve as the liaison between Health Services and Complete Provider Resource (insurance billing provider), manually bill claims as needed, verify insurance benefits on all patients requesting the Nexplanon birth control implant, and coordinate with Radiology Associates as needed.
Provide oversight and assistance with HR and financial responsibilities for all units within Wellness and Inclusion.
Utilize CTS card to manage travel arrangements for Wellness and Inclusion staff.
Compliance Duties
As HIPAA Compliance Officer, write HIPAA policies for the clinic and distribute to all staff, ensure HIPAA compliance within the clinic, keep current on HIPAA updates, and provide annual HIPAA training to all staff members;
Assist with reviewing students’ immunization records to ensure they meet the University’s requirements;
Electronic Medical Record Administrator
As Medicat Administrator, set up new users, run reports from Medicat, make needed changes within the EMR system, and work with Medicat support when installing new programs.
Quality Assurance & Clinic Improvement
Produce and administer Patient Satisfaction Surveys;
Assist with departmental annual report and assessments;
Prepare monthly patient statistics for clinic use and reports.
Campus Communications
Distribute Student Health 101;
Prepare and distribute campus-wide the Health Services’ Emergency Procedures.
Knowledge, Skills, and Abilities
Proficient in the English Language;
Exceptional customer service/interpersonal communication skills;
Excellent time-management skills;
Ability to multi-task;
Knowledge of current HIPAA rules and regulations including patient confidentiality;
Ability to work with confidential information;
Proficient in use of computers, including use of Microsoft Office applications.
Additional Information:
Salary Information:
$48,000
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Chanell Smith, APRN
Director of Health Services
501-916-3188
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Financial Credit Check, Sex Offender Registry, Substance Abuse Testing
The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Frequent Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Talking
Occasional Physical Activity:
Balancing, Walking
Benefits Eligible:
Yes