Business Manager

Business Manager

Apply now Job no: 502407
Work type: Full-Time
Location: Hybrid/Flexible Work Arrangement
Categories: Drexel University, A.J. Drexel Autism Institute

Job Summary

As a member of the Financial and Administrative Services Team (FAST) within the A.J. Drexel Autism Institute (AJDAI), the Business Manager is responsible for leading the financial and operational functions for AJDAI’s Life Course Outcomes (LCO) research program area. Reporting to the Director of Finance and Administration with a dotted line report to the LCO Program Area Leader, the Business Manager will provide administrative/operational support and financial oversight for LCO, including contracts administration and strategic planning.

We are searching for an individual who desires to be a part of an organization whose mission is to pioneer research to better understand autism and drive impactful change in our communities and worldwide. The ideal candidate will have similar core values to ours and will help support the overall vision of AJDAI that encompasses a more inclusive world where all people can participate and flourish. We encourage individuals from traditionally underrepresented backgrounds, minoritized groups, and different abilities to apply. People who have an interest in promoting/supporting diversity, equity, inclusion, and belonging in the workplace and/or in their communities are welcomed to submit their applications. The successful candidate will have an opportunity to grow into this role and be a member of a dynamic and inclusive team.

This role is an integral member of the FAST Core which provides financial and operational support to AJDAI’s research staff. The FAST Core aims to provide best practices and solutions to various administrative functions and challenges, so that AJDAI’s research staff can fulfill its mission and vision.

Essential Functions

Contracts/Community Partnerships:

Oversee contract development, submission, execution, and administration with community partners 

• Assist with the University’s contracting process including communicating with central units (Office of Sponsored Programs, Office of General Counsel, Office of Tax Compliance, Risk Management, Procurement, Accounts Payable) to initiate forms and documents for review and negotiation, and to ensure timely processing of contract execution. 
• Develop contract proposals and communicate terms and conditions to potential clients.
• Serve as single point of contact for contracted entities (e.g., School District of Philadelphia).
• Maintain database of contracts, including status, related financials, and associated invoices.

Finance/Accounting:

Provide financial management support to Life Course Outcomes and its units

• Work with the LCO Program Area Leadership team and Director of Finance and Administration on annual fiscal planning, ongoing financial tracking and projections, and other activities that can support LCO’s strategic planning and financial goals.
• Provide quarterly and ad-hoc financial reports, and conduct data analysis
• Develop Key Performance Indicators (KPI) dashboard

Strategic Planning Support:

Provide business translation support for LCO programs and ideas

• Coordinate activities that support translating innovative ideas to the execution of a business plan.
• Provide administrative, financial and operational support to LCO programmatic initiatives.

Operations

• Execute recommendations for process improvement and support for strategic planning initiatives.
• Provide support for LCO’s micro-credentialing programs and other professional development activities.

Administration:

Hiring support

• Facilitate the hiring process and approve timesheets.
• Serve as primary liaison between AJDAI and other organizations that provide student support.

Training programs support

• Update LCO program websites and maintain e-commerce website used for course registration.
• Prepare profit/loss statements and metrics.

Other duties:

• Other duties as assigned

Required Qualifications

• A bachelor's degree in business administration, management, accounting, finance, or related field or Equivalent
• Minimum of 3-4 years of experience, preferably in a university setting.
• Proficient in MS Office, particularly MS Excel and Teams.
• Excellent communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to work effectively in a fast-paced, team-driven environment.
• Proven track record of leading business programs/initiatives.

Preferred Qualifications

• Master’s degree or other relevant advanced degree preferred.
• Project management and process improvement.

 

Physical Demands

• Typically sitting at a desk/table

Location

• Hybrid/Flexible Work Arrangement – Philadelphia, PA

Additional Information

This position is classified as Exempt, grade K. Compensation for this grade ranges from $54,630 - $81,940.00. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review. 

We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.

You can also find valuable information about our benefits in the Benefits Brochure .

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: Dec 14 2023 Eastern Standard Time
Applications close: Jan 31 2024 Eastern Standard Time

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