Business Finance Officer Finance & Operations/Campus Facilities

Reporting to the Assistant Vice Chancellor for Campus Facilities (AVC CF), this position is responsible for managing the fiscal and human resource functions for the divisions with departments including Operations Management Services, Campus Facilities Administration, Auto Leasing, Fleet Management, Garage and Fuel Station operations, Custodial Services, Energy Management, Facility Operations, Landscape Services, Planning Design & Construction, Space Planning and Management, Environmental Health and Safety and the MU Police Department.  The position serves as a Division Business & Finance officer and has dotted line reporting responsibility to the MU Campus Vice Chancellor for Finance and Business Services.

This position provides oversight and coordination to advance the strategic initiatives and deliverables of the Operations Campus Facilities, Risk Management and MU Facilities, Planning, and Construction divisions.

The business and finance officer will play an integral role in the planning, forecasting, and integration of critical performance initiatives into the multi-year planning model for the university.

The position leads the development, management, and projection of the departments operating and capital budgets, including overseeing the development of comprehensive budget and management reports.

The individual represents the operating divisions, takes part in discussion and project work, and works to implement designated actions and activities.

S/he must have exceptional communication skills, be flexible, and quickly adapt to rapid change and multiple priorities while maintaining a high level of professionalism.

Responsibilities include:
Partner with department leaders to ensure budget allocations, revenue targets, and financial decisions are in alignment with unit and campus-wide strategic priorities and goals.

Develop, analyze, and present reports to assist with decision making.

Explore and/or analyze funding opportunities and cost-reduction efficiencies to support financially sustainable divisions.

Regularly provide information to leaders including the Campus CFO, AVC-Campus Facilities, AVP-MU Risk Management, Directors, Campus leaders, and other external stakeholders.

Assess operating results in terms of profitability and performance against budget.

Recommend operating effectiveness improvements for the departments, serving as a trusted advisor to the leadership team.

Provide accurate and timely historical and projected financial and operational information and analysis, including presentation of financial results compared to plan.

Provide advice and counsel to leadership on interpretation of operating results and trends. Assist with recommendations of action plans where required.

Establish guidelines for budget and forecast preparation and leads the preparation of the annual budget in consultation with the MU Finance & Administration and university senior leadership.

Collaborate with Finance, Human Resources, Joint Office of Strategic Communications & Marketing (JSOCM) and the Division of Information Technology.

Maintain oversight for projects supporting Operations divisions to ensure that all are effectively moving according to plan objectives, resource allocations, established milestones, and measurement criteria.  Working with unit leadership, effectively address emergent issues, identify needed resources, and resolve issues before they require escalation.

Provide outreach, mentorship, and professional development to staff across the department to build capacity and enable succession planning.

Provide leadership for department-level fiscal staff throughout the Operations divisions including ensuring effective training, support, and guidance, interpretation of policies, procedures, and best practice advice.

Perform monthly, quarterly, and annual financial oversight including ensuring compliance with policies and procedures, reviewing and/or approving variety of transactions, maintaining signature authority for college-wide purchases, and approving fiscal and human resources security and actions. Oversee the processes of payroll, travel, and expense authorization, purchasing card and supply chain functions, internal controls, and other fiscal activities.

Additional duties and responsibilities may be expected to support the mission and priorities of the Operations divisions and the University of Missouri.