Business Coordinator

Job Title

Business Coordinator

Agency

Texas A&M University - Corpus Christi

Department

Blucher

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here !

WHO WE ARE

The Conrad Blucher Institute for Surveying and Science (CBI) at Texas A&M University – Corpus Christi is an inclusive research environment utilizing geospatial science to support data driven decision making.  The institute’s research laboratories develop innovative solutions informed by precise measurements honoring the legacy of the Blucher family and their commitment to surveying and science.  CBI pushes the boundaries of geospatial science by applying cutting edge technologies to map, measure, collect and manage big data used to predict our physical environment.

The Business Coordinator I, under general supervision, provides support and coordination for a variety of business activities requiring independent judgment.  These include, preparing travel requests and reconciling travel and procurement card expense reports and processing other purchasing and financial transactions necessary to support Conrad Blucher Institute (CBI) business operations. 

POSITION DESCRIPTION 

Functional Area 1: Administrative 

Percent Effort: 85% 

Job Duties 

• Coordinates and prepares documentation associated with travel arrangements for CBI Research Operations activities, conferences, continuing/distance education. 

• Creates and reconciles travel expense reports, in Concur, in accordance with federal, State of Texas, university and sponsor requirements. 

• Monitors and reconciles procurement card transactions to ensure charges are documented and posted to the correct accounts. 

• Prepares monthly procurement card reports that include all backup documentation in accordance with university and sponsored project requirements and in keeping with university timelines. 

• Enters purchasing requisitions into Islander Buy.  Monitors incoming shipments for accuracy and completes receiving so that vendor payments can be issued. 

• Works with Buyers and/or Accounts Payable on any issues that may arise with purchase orders or other payments.  

• Conducts annual physical inventory.  Maintains internal inventory records including a subset of export-controlled items.  Ensures that asset custodial and location information is updated throughout the year. 

• Assists with transition of assets to Surplus and other TAMU-CC departments when necessary. 

• Assists in organizing conferences, workshops, presentations, seminars, institute meetings and other events or functions hosted by CBI.  Performs coordination activities including but not limited to logistics, catering, preparation of agenda and meeting minutes. 

• Attends training sessions as needed. 

• Other job duties as assigned. 

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Functional Area 2: Training and Compliance 

Percent Effort: 15% 

Job Duties 

• Communicates travel and other policies to CBI personnel to ensure compliance with federal, State of Texas, university, and sponsor requirements. 

• Responsible for administering training on the Concur system as well as training on university travel policies and procedures as needed to CBI personnel.  

• Keeps current on all travel guidelines and implements any needed changes to Standard Operating Procedures (SOPs). 

• Keeps current with all procurement guidelines and implements any needed changes to Standard Operating Procedures (SOPs). 

• Maintains guidance information and documents on CBI’s Intranet. 

• Trains student workers and works closely with them to ensure that revolving deadlines are met.  

QUALIFICATIONS 

• Bachelor’s degree. 

• Two years related work experience. 

• Additional education/experience may be used as a substitute for the minimum requirements.

• Ability to multitask and work cooperatively with others.  

• Excellent oral and written communication skills. 

• Detailed and deadline oriented. 

• Intermediate knowledge of Microsoft 365. 

PREFERRED QUALIFICATIONS 

• Research administration experience. 

• Previous experience working in the Texas A&M University System.

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SALARY

• $3,333.34- $3,867.42 monthly (Approx. $40,000-$46,409 annually)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.