Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M Engineering

Department

Epo Asst. Dean For Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

Responsibilities:

• Prepares and coordinates payroll documents for both new and current employees to include but not limited to include: new employee hiring onboarding, Workday processes, payroll corrections, offer letters, title changes/rate increase memos, etc.
• Responsible for entering tuition and/or fee payments and non-resident tuition waivers into the COMPASS/TWAPMTS for graduate assistants on payroll and special requests each semester. Process necessary iPayment invoices for tuition and/or fee repayment for graduate assistants each semester.
• Assist all employees with questions related to their employment, insurance, and/or HR/TEES/TAMU Policies. 
• Maintains all payroll records for the department and its centers electronically.
• Prepares monthly and biweekly payroll reports, which involve checking each individual’s employee’s account, project, amount, etc.
• Process and submit the departmental professorships and chair supplements three times a year.
• Provides information to the faculty and staff concerning the viability of accounts and projects for payroll.
• Oversee current staff position descriptions and create new employee staff positions and/or postings in Workday. 
• Prepares all necessary departmental documents to assist TEES HR when employing a foreign nationals in the department, included but not limited to verifying employment documents for J1, H1, and H1B visas. Coordinate with faculty and TEES HR regarding visiting scholars, including verifying their immigration documents, obtaining UIN, NetID, AggieCard, internet access, and departure documents Maintains the foreign national employment notification postings and serves as departmental liaison to TEES HR, SRS, and TEES Payroll.
• Serve as back-up for departmental credit card checkout.  Assists with the accounting file maintenance.
• Responsible for travel processing for unit, including resolving questions pertaining to system policies and procedures as they relate to the accounting and travel functions. Travel report preparation and submission for non-employee/student travel required.
• Other duties as assigned.

Required Education:

• Bachelor’s degree or equivalent combination of education and experience.

Required Experience:

• Four years of related experience in general office, accounting, or personnel operations.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.