Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University - Corpus Christi

Department

School of Arts, Media, & Communication

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

 

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

The Business Coordinator III, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.

RESPONSIBILITIES

Functional Area 1: Budget

Percent Effort: 40%

• Prepares monthly and annual financial reports for unit administrator by collecting business information from a variety of sources.

• Monitors and reports on unit budget activity.

• Implements and coordinates unit purchasing activities.

• Proposes solutions to routine financial problems for the unit.

• Manages and performs monthly reconciliations of assigned accounts and reconciles purchase cards. Verifies all expenditures are accurate and follows all state, system, and departmental policies on the use and management of the purchase cards.

• Meets with chairs, faculty, and staff to discuss account balances, expenditure restrictions, guidelines, and budgeting. Communicates system policies and procedures for all fiscal activities for purchases and repayments.

• Develops financial and statistical analyses and summary reports with assistance. Prepares reports for unit administrator by collecting business information from a variety of sources. Ensures expenditures are within budgeted limits for each specific account.

• Reviews, approves, and provides back up for signing vouchers and requisitions. Reviews and audits reconciliations of accounts. Develops, monitors, and reports budget activity.

• Prepares monthly and annual financial reports. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines.

Functional Area 2: Operations

Percent Effort: 40%

• Reviews and audits reconciliations of multiple unit accounts.

• Coordinates unit inventory processes.

• Composes unit business-related correspondence.

• Prepares and approves purchase vouchers and purchase requisitions for accounts using the FAMIS, MAESTRO and BAM systems and allocates funding for payments; reviews and audits reconciliations of multiple departmental and school accounts.

• Prepares travel reports in Concur.

• Oversee and review the preparation of payroll documents for over school faculty, adjuncts, staff, teaching assistants, graduate assistants, research assistants, graders, student assistants, and all other payroll, including grants and summer camps.

Functional Area 3: Administrative

Percent Effort: 20%

• Coordinates and approves cash handling activities by the unit;  

• Assists with unit or division level administration as needed;

• Assists with the administration of contracts and grants.

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.

• Coordinates fiscal activities. Proposes solutions to complex financial problems.

• Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities.

• Coordinates inventory process and maintenance of business files. Serves as a records management coordinator.

• Attends training and workshops as required.

WHAT YOU WILL NEED

• Bachelor’s degree in business, accounting, or a related field.

• Four (4) years of related experience in general office, accounting, or personnel operations.

• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Excellent written and verbal communication skills. Positive attitude.

• Ability to work independently and efficiently with minimal supervision (self-motivated). Ability to work in a fast-paced environment.

• Excellent attention to detail.

WHAT THEY WOULD LIKE TO SEE

• Experience with TAMU System accounting systems including FAMIS, Canopy, IslanderBuy, Concur, Maestro, Workday, and credit card processes.

SALARY $56,500 - $61,500 ( Dependent upon education and experience )

• Monthly $4,708 - $5,125

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.