Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University

Department

Finance - Mays Business School

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Division of Finance advances the teaching, research, and outreach mission of Texas A&M University. We are comprised of three different units serving in a range of administrative areas of Texas A&M. We serve Texas A&M University by:

• Providing outstanding service to our stakeholders
• Facilitating best practices, including ensuring compliance with laws and regulations
• Enabling Texas A&M University to create and maintain a diverse campus and welcoming climate
• Creating a culture of life-long learning and professional development within our Division
• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division. Please visit us at: https://finance.tamu.edu/index.html

What we want

The Business Coordinator III is responsible for staff support and coordinates a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Four years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications
• Interpersonal and communication skills
• Planning and organizational skills
• Ability to multi-task and work cooperatively with others

Preferred Knowledge, Skills, and Abilities:

• Knowledge of FAMIS, Workday, Concur, AggieBuy, Canopy, Laserfiche, Data Warehouse/Business Objects and iPayments

Responsibilities:

• Accounts Payable and Processing - Processes invoices for payment. Creates requisitions in AggieBuy. May serve as an approver and backup signer of vouchers and requisitions. Conducts, reviews, and audits verification of unit accounts and payment card statements. Communicates purchasing card and travel card procedures to staff. Audits and approves all purchasing card and travel card expense reports. Interprets policies and regulations for staff. Develops, implements, and audits business procedures upon approval and advises upper administration.
• Cash Handling and Accounts Receivable - Reviews and oversees revenue contracts. Coordinates customer set up and generates invoices in iPayments. Provides detailed tracking and reporting of all receivables to programs on a regular basis. Ensures deposits are made into appropriate FMO and TAMF accounts. Audits and approves cash handling activities.
• Reporting - Develops financial and statistical analysis and summary reports. Composes standard and ad hoc reports and business-related correspondence. Prepares complex monthly and annual financial reports. Review and audits monthly verifications of all accounts.
• Property Management - Manages annual inventory process. Creates preliminary assets in Canopy. Processes asset transfers.
• Records Management - Manages the maintenance of unit business files on Laserfiche. Serves as the records management coordinator.
• Contract Administration - Assists with the administration of contracts and grants.
• Fiscal Activities - Coordinates annual fiscal activities with little direct supervision. Assists with coordinating annual fiscal year closing activities and drafting new fiscal year plans. Proposes solutions to complex financial problems. Assists in developing the annual budget. Monitors and reports budget activity. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.