Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University - Corpus Christi

Department

College of Business

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

Job Description

This position is responsible for day-to-day budget oversight and management on behalf of the dean and for ensuring that all fiscally related business processes for the College of Business, the Coastal Bend Business Innovation Center (CBBIC), and the South Texas Economic Development Center (STEDC) are implemented in a timely and effective manner and in accordance with all policies, laws, and other requirements.

Responsibilities:

• Handle budget development, budget management, and budget requests for the College of Business, Coastal Bend Business Innovation Center (CBBIC), and South Texas Economic Development Center (STEDC). Monitor, address discrepancies, manage encumbrances, and reconcile accounts for the College of Business, CBBIC, and STEDC. Generate monthly reports on accounts, including end of year projections to Dean. Provide financial analyses and advisement regarding program funding, financial and account issues.
• Develops budget reports and creates budget forecasts and projections for ongoing review and approval.
• Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Develops and recommends policies, procedures, and guidelines. 
• Serves as an approver and back-up signer of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls unit expenditures plan within budget guidelines.
• Manages annual fiscal year closing activities. Resolves operational and procedural financial problems. Prepares and analyzes business reports. Manages allocations and reporting. Performs analyses of resource allocations and operating fund requirements.
• Manages cash handling activities and unit capital equipment purchasing. Serves as accountability property officer. Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Manages maintenance of unit business files.
• Identifies business process-related needs and problems and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative and fiscal procedures.
• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.
• Serves as a resource to principal investigator(s) for grant development, administration, and reporting.
• Assist and provide cross-training for administrative staff regarding basic financial management for their responsible department for the College of Business, CBBIC, and STEDC. Advise staff on determined funding sources for travel and other departmental expenses. Assist with the preparation of travel documents and reconciliations for all faculty.
• Collect data and perform financial analyses for various programs and financial functions of the College, CBBIC, and STEDC; including, but not limited to, faculty expense and tuition revenue analyses. Perform analyses as requested by the Provost's Office, Dean, or center directors.
• Assist Dean’s Office with compiling and reporting data to AACSB for BSQ and ASQ surveys.
• Develops and approves schedules, priorities and standards for achieving goals. May serve as an office manager. Coordinates and evaluates business function, division, or department activities.
• Manage faculty workload process and supports Dean, Associate Deans, and Department Chairs to ensure the accuracy of faculty workload reports.
• Work with Dean, Associate Deans and Department Chairs to identify potential opportunities to improve business processes and operational effectiveness and reduce costs.
• Generates reports as requested by the Provost's Office, Dean, or center directors.
• Prepare, track, and approve documents (such as DBRs, DCRs, PCTs, Journal Entries, etc.) to reallocate budgeted funds as required based upon spending, and generate Fiscal Requests for additional funds based upon supportive funds analyses for the College of Business, CBBIC, and STEDC. Serve as main contact for departmental expense reports and purchases, p-card charges and purchase orders to ensure proper funding source.
• Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolves staff conflicts.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Business or Accounting.
• Four (4) years related work experience in general office, accounting, or personnel operations.
• Additional experience/education may be considered as a substitution for the minimum qualifications.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and efficiently with minimal supervision (self-motivated).  Ability to work in a fast-paced environment.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Master’s Degree.
• Experience in the TAMU System.
• Experience in FAMIS, Canopy, IslanderBuy, Laserfische, and Workday.

Pay Range:

• $51,000 - $57,000 annually

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.