Business Coordinator III

Updated: about 2 months ago
Location: Bryan, TEXAS
Job Type: FullTime

Job Title

Business Coordinator III

Agency

Texas A&M Engineering

Department

TEES Fiscal Office

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision. 

Responsibilities:

Financial Management:

  • Assist in the development of the center’s annual budget and coordinating annual fiscal year closing activities.
  • Monitors post-award spending on all grants and contracts.
  • Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.
  • Assists with monitoring project timelines, tracking proposal submission and reporting, and analyzing program data, serves as a resource to center leadership for grant development administration and reporting requirements.
  • Coordinates and supports the planning, development, and implementation of the center’s programs; assists the departments leadership in developing and implementing the business plan.
  • Maintain all business files according to System policies and regulations as well as University rules.
  • Prepares complex monthly reports for leadership for account review. Analyze reports and propose solutions.
  • Manages Foundation Accounts for Center

Accounts Payable:

  • Implements and coordinates purchasing activities for the center, including preparing vouchers and requisitions; serves as backup approver of vouchers and requisitions.
  • Monitors expenditures and make projections; assign costs to appropriate accounts/projects; oversee account reconciliations, processes corrections.
  • Oversee and allocate charges on the center’s payment cards and travel cards.

Accounts Receivables:

  • Oversee and coordinate all billing activities related to the center and equipment; Manage incoming funds, including cash handling, payments, reimbursements, and gifts. Assist with collections and accounts on hold.

Travel:

  • Assist and train staff on travel processes and procedures. Develops and reviews unit business travel.

Human Resource/Payroll

  • Serves as a liaison with fiscal, payroll, and/or human resources. Coordinates personnel activities of the unit. Coordinates and audits personnel files.
  • Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues. Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly. Run payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting and detect payroll discrepancies. Responds to routine inquiries regarding payroll and leave policies, procedures and programs and improves and maintains knowledge base regarding compensation and leave laws, regulations, policies, and procedures.
  • Maintains Time and Effort reporting for RCHT personnel; monitors to ensure compliance with System regulations.
  • Participates in the hiring and training of staff and student workers. Trains staff on new and existing business procedures and interprets policies and regulations for staff.
  • Assists and processes I-9s for incoming employees.

Other:

  • Manage annual inventory certification process for the unit and records management of all files. Serves as property Alt. APO.
  • Processes tuition, fees, waivers for graduate students of the center.
  • Other duties as assigned.

What we need:

  • Bachelor’s degree or equivalent combination of education and experience.
  • Four years of related experience.

Work Location:

  • RELLIS Campus – Bryan, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

  • Competitive health benefits.
  • Generous paid vacation, sick time, and holidays.
  • Vision, Dental, Life, and Long-Term Disability insurance options.
  • Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
  • Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
  • Flexible spending account options for medical and childcare expenses
  • Robust free training access through LinkedIn Learning plus professional development opportunities.
  • Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
  • Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

  • Resume/CV
  • Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
  • Letter of interest

Compensation Philosophy:

  • Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
  • Offer total rewards through competitive and equitable pay, flexible benefits, professional development, performance recognition and work-life balance.
  • Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  Exemplify equal pay for equal work, with allowable pay differences based on factors not prohibited by law.

Employment Eligibility Verification

  • If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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